What are the responsibilities and job description for the Executive Assistant II position at Moda Health?
Let’s do great things, together!
About Moda
Founded in Oregon in 1955, Moda is proud to be a company of real people committed to quality. Today, like then, we’re focused on building a better future for healthcare. That starts by offering outstanding coverage to our members, compassionate support to our community and comprehensive benefits to our employees. It keeps going by connecting with neighbors to create healthy spaces and places, together. Moda values diversity and inclusion in our workplace. We aim to demonstrate our commitment to diversity through all our business practices and invite applications from candidates that share our commitment to this diversity. Our diverse experiences and perspectives help us become a stronger organization. Let’s be better together.
Position Summary
The Executive Assistant II provides executive-level administrative support to the Medicaid and Medicare Senior Vice President, Medicaid Services leadership, and the Eastern Oregon Coordinated Care Organization (EOCCO) Owner and Board of Director’s groups. This position exercises good judgment in a variety of situations and requires strong written and verbal communication, administrative, and organizational skills, as well as the ability to maintain a realistic balance among multiple priorities. The Executive Assistant II must be able to work independently on projects from conception to completion and manage a wide variety of activities and confidential matters with discretion, often under pressure. This is a full-time on-site position based in Portland, Oregon.
Pay Range
$22.88 - $25.74 hourly (depending on experience)
- Actual pay is based on qualifications. Applicants who do not exceed the minimum qualifications will only be eligible for the low end of the pay range.
Please fill out an application on our company page, linked below, to be considered for this position.
https://j.brt.mv/jb.do?reqGK=27754608&refresh=true
Benefits:
- Medical, Dental, Vision, Pharmacy, Life, & Disability
- 401K- Matching
- FSA
- Employee Assistance Program
- PTO and Company Paid Holidays
Required Skills, Experience & Education:
- Bachelor’s degree preferred. Relevant higher education or vocational training in administrative support, travel coordination, or office supervision is desirable.
- 5-10 years of experience in a fast-paced office environment.
- Ability to type a minimum of 50 wpm net.
- Proficiency in Microsoft Office applications.
- Strong organizational skills with the ability to balance multiple tasks while maintaining attention to detail.
- Strong verbal, written and interpersonal communication skills.
- Ability to work well under pressure with frequent interruptions and shifting priorities.
- Consistent and reliable attendance.
- Ability to maintain confidentiality and project a professional business image.
Primary Functions:
- Provides administrative support to the Medicaid and Medicare Senior Vice President, department leadership, clinical consultants, and EOCCO Owner and Board of Director’s groups.
- Organizes and coordinates all aspects of EOCCO events, including Board meetings, VIP events, and our annual EOCCO conference with over 200 attendees.
- Coordinates EOCCO sponsorship of events statewide and ensures consistent and accurate brand representation.
- Manages complex travel arrangements for the Medicaid team, clinical consultants, and the EOCCO Owner and Board of Directors.
- Prioritizes conflicting needs; handles matters expeditiously and proactively; follows through on projects to successful completion, often under deadline pressure.
- Fulfills health-related service requests for Medicaid.
- Coordinates fulfillment and payments to multiple vendors.
- Manages and tracks department budget.
- Coordinates meetings for the EOCCO Owner, Board of Directors, and subcommittees.
- Takes meeting minutes for EOCCO Owner, Board, and subcommittee meetings.
- Completes weekly, monthly and quarterly reporting.
- Performs other duties as assigned.
Working Conditions & Contact with Others
- Office environment with extensive close PC and keyboard use, constant sitting, and frequent phone communication. Must be able to navigate multiple computer screens. A reliable, high-speed, hard-wired internet connection required to support remote or hybrid work. Must be comfortable being on camera for virtual training and meetings. Work in excess of standard workweek, including evenings and occasional weekends, to meet business need. Travel to Eastern Oregon required.
- Internally with Executives, department staff, company employees, and other departments. Externally with the Oregon Health Authority, Board of Directors, external executives, provider network, vendor partners and community stakeholders.
Together, we can be more. We can be better.
Moda Health seeks to allow equal employment opportunities for all qualified persons without regard to race, religion, color, age, sex, sexual orientation, national origin, marital status, disability, veteran status or any other status protected by law. This is applicable to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absences, compensation, and training.
For more information regarding accommodations, please direct your questions to Kristy Nehler & Danielle Baker via our humanresources@modahealth.com email.
Salary : $23 - $26
