Business Office Manager

Job Overview

Modular Trail Structures is looking to add an Office Administrator to our team. In this role, you'll work closely with the President and CEO as well as the production team to facilitate the smooth completion of projects.

Our Office Administrator plays an integral role in the success of each boardwalk we build and install. If you have a high attention to detail and enjoy performing a variety of duties throughout the day —then you’ll thrive in this work environment!

Key Position Responsibilities:

• Ensure all job files contain required documentation; timesheets, expense reports, and invoices, for example
• Schedule and coordinate additional services for job sites, then ensure all vendor and third-party billings are accurate, recorded, & within project controls
• Manage any project travel & billing activities
• Coordinate, manage, and document planning or follow-up meetings for projects
• Carefully maintain records with accuracy and integrity via data input and audit. Your curiosity and a strong desire to seek correct answers will ensure your numbers are accurate every time before you send them off to others.
• Lead and manage strategic projects from initiation to completion; overseeing project execution, progress, identifying issues, administering corrective action ensuring all deliverables are met on time and within budget with minimal executive oversight.
• Prepare and deliver updates on key initiatives and projects to the CEO and other stakeholders.
• Onboard and offboard employees; ensure that all documentation has been completed.
• Other duties as assigned.

Required Qualifications:

• Have previous experience in a similar managerial position
• Have an Associate’s degree or higher level of completed education
• Proficiency with MS Office (Excel, Word, PowerPoint, Outlook).
• Proficiency with Google.
• Tech savvy. The ability to troubleshoot computer issues that may arise.
• Ability to coordinate ZOOM and TEAMS meetings.
• Can-do attitude.
• Exceptional organizational and time-management skills.
• Strong money management skills, being cost conscious when making purchases for either the CEO or company
• Strong multi-tasking skills.
• Proactive with the ability to solve problems is important in this role.
• Ability to work independently.
• Handle confidential information with the utmost discretion and confidentiality.

The successful Construction Management Office Manager is well-organized and able to think on your feet. Do you have the ability to shift priorities, adapt to changing demands, & track multiple timelines? Are you able to create solutions with authority and demonstrate flexibility? Then Apply Now!