Office Assistant

Modulus is seeking a part-time or full-time individual to assist with office administration including but not limited to, business development, human resources, and general office tasks. This individual will assist a Project Administrator in their daily tasks and provide support in whatever way is needed to complete a job.

About Us

Modulus is an environmental and construction engineering and services firm based out of Washington, DC. We specialize in environmental consulting, hazardous material remediation, demolition, industrial hygiene, stormwater management, occupational health and safety, emergency response, and facility condition assessments. Modulus is a rapidly growing small business with great opportunity for advancement.

Responsibilities

Responsibilities include, but are not limited to the following:

Administrative

• Organize and maintain company files, including personnel files, company files, and vendor files both physically and electronically
• Processing business certification forms and applications
• Manage the logistics of meetings including scheduling, meeting rooms, catering, and communications
• Assist with database management
• Occasional deliveries, business errands, and out of office client meetings
• Assist in creating and updating Standard Operating Procedures (SOPs)
• Edit/proofread documents for grammar and formatting
• Provide general administrative support

Human Resources

• Complete personnel certification renewal applications
• Process personnel paperwork
• Assist with HR Onboarding document preparation
• Prepares agendas and schedules for meetings upon request

Required Qualifications

• Associates Degree (Business, Human Resources, Finance)
• 2 years working as an administrative assistant
• 1 years customer service experience
• Advance in Microsoft Office Suite
• Strong attention to detail
• Ability to work independently
• Ability to learn new systems quickly and resolve issues to complete work
• Ability to balance workload and plan, meet and adhere to tight deadlines
• Excellent written and spoken comprehension and communication skills.
• Experience working in cross-cultural environments

Preferred Qualifications and Skills:

• Bachelor’s degree (Business, Human Resources, Finance)
• Experience with Salesforce or similar CRM software
• Experience with environmental services and/or construction services

Job Types: Full-time, Part-time

Pay: From $35,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• On call
• Weekend availability

COVID-19 considerations:
All staff must wear a mask when moving around the office.

Education:

• Associate (Preferred)

Experience:

• Customer service: 1 year (Preferred)
• Administrative: 1 year (Preferred)

Language:

• Spanish (Preferred)

Work Location: One location