Federal Subcontracts Administrator - Work from Home

Moffatt & Nichol specializes in large complex waterfront infrastructure projects and is recognized as one of the worldwide leaders in this field. We are actively looking for a Federal Subcontracts Administrator to join our Legal team.  As part of the Legal Group, the Federal Subcontracts Administrator is responsible for effectively and professionally conducting and coordinating the activities associated with Federal subcontracting of services. The individual will have a thorough knowledge and understanding of Federal subcontracting concepts, principles and practices, and the techniques of ensuring task completion. Complete understanding of requirements for Federal subcontracts, including issuing requests for proposals, processing requisitions, awarding, and administering the subcontracts and amendments, maintaining fully compliant Federal subcontract files, and administering the closeout process.  This position will be eligible to work from home in any state Moffatt & Nichol has an office or does work in. 

About Moffatt & Nichol:  

Moffatt & Nichol is a leading U.S.-based global infrastructure advisor specializing in the planning and design of facilities that shape and serve our coastlines, harbors and rivers, as well as an innovator in the transportation complexities associated with the movement of freight. For the 3rd year in a row, Moffatt & Nichol is Ranked #1 in Engineering News-Record for Marine & Port Facilities in the U.S. Additionally, our firm consistently ranks in the Top 100 Pure Designers in the US and the Top 50 Designers in International Markets. We were also named Southeast Design Firm of the Year 2023.  

Moffatt & Nichol's professional staff includes engineers, planners, scientists and architects who serve our global client base from offices in Europe, North America, Latin America, and the Pacific Rim. The firm provides clients worldwide with customized service and a level of excellence that have become the firm’s hallmark in several primary practice areas – ports and harbors; coastal, environmental and water resources; urban waterfronts and marinas; transportation, bridges and rail; inspection and rehabilitation; and energy.  

Duties and responsibilities: 

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. 

• The successful candidate will be expected to understand and effectively utilize all   contract types, including fixed price, labor hour, and T&M
• Possess a significant understanding of FAR and DFARS clauses
• Administer subcontracts and amendments to ensure compliance with Federal regulations and company procurement policies & procedures
• Provide cradle-to-grave administration of fixed price, T&M, or labor hour agreements to include contractual compliance, invoice verification, performance evaluation, closeout of agreements, and records retention
• Maintain files of current copies of subconsultant Representations and Certification forms, insurance certificates, small business status forms, DBA insurance when required, labor rates, cybersecurity/NIST compliance, and other contractual items
• Coordinate with subconsultants appropriate reviews of subcontract agreements and negotiated terms and conditions
• Work independently with good problem solving skills, while keeping the project manager and project team updated on the status of their assigned activities
• Act as interface between subconsultants and Project managers and other end users for procurement activities
• Maintain effective relationships with subcontractors, project team members, management, clients, and support organizations
• Must understand cost/price analysis concepts and tools and be able to implement and complete necessary price/cost analysis on moderate to complex supplier proposals and agreements
• Ability to manage and meet deadlines and schedules 

Other duties: 

Please note this job posting is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. 

Qualifications: 

• Bachelor’s degree in business, Law, or related field; required
• 3 years Federal subcontract administration experience; required
• Familiarity with Federal Acquisition Regulation (FAR) & (DFARS) and federal procurement principals; required
• Experience with preparing cost/price analyses for Federal projects
• Experience with preparing RFP’s/RFI’s for AE scope of work; preferred
• Working understanding of federal contracts and the flow-down and enforcement of applicable clauses and requirements, such as labor laws, environmental laws, safety, cybersecurity, quality matters
• Proficiency in MS Office Suite including Outlook and Excel, the ability to edit and create PDF documents, and the ability to work with databases and spreadsheet software
• Detail oriented and quality conscious
• A team player with strong verbal/written communication and collaboration skills
• Ability to be flexible with workload to meet project task requirements and deadlines, or other specific project requests
• Previous experience in lieu of degree is acceptable
• All new hires will be required to successfully complete and pass a pre-employment (post offer) background check in compliance with NIST 800-171
• Moffatt & Nichol uses E-Verify and employment is contingent upon the legal ability to obtain employment in the U.S. and to present the required documentation at hire 

Base salary range: 

$113,000 to $138,000 based on years of experience, level of education obtained, professional registration, and meeting required qualification in job description.  

Base salary range only applicable for candidates who will be hired and working in the California, New York City, Washington, and Hawaii markets.    

Working conditions: 

Sedentary for prolonged period of time, interact with clients, and travel occasionally. 

Moffatt & Nichol’s EEO Statement:

As a global business, Moffatt & Nichol relies on diversity of culture and thought to deliver on our goal of Creative People, Practical Solutions® serving our client needs, and ensures nondiscrimination in all activities in accordance with Title VII of the Civil Rights Act of 1964. We continuously seek talented, qualified employees in our world-wide operations regardless of race, color, sex/gender, including gender identity and expression, sexual orientation, pregnancy, national origin, religion, disability, age, marital status, citizen status, protected veteran status, or any other protected classification under country or local law. Moffatt & Nichol is proud to be an Equal Employment Opportunity/ Affirmative Action Employer/ Federal Contractor desiring priority referrals of all protected veterans for job openings. 

EEO is the LAW