PROCUREMENT COORDINATOR

At Moffitt Cancer Center, we strive to be the leader in understanding the complexity of cancer and applying these insights to contribute to the prevention and cure of cancer. Our diverse team of over 9,000 are dedicated to serving our patients and creating a workspace where every individual is recognized and appreciated. For this reason, Moffitt has been recognized on the 2023 Forbes list of America’s Best Large Employers and America’s Best Employers for Women, Computerworld magazine’s list of 100 Best Places to Work in Information Technology, DiversityInc Top Hospitals & Health Systems and continually named one of the Tampa Bay Time’s Top Workplace. Additionally, Moffitt is proud to have earned the prestigious Magnet® designation in recognition of its nursing excellence. Moffitt is a National Cancer Institute-designated Comprehensive Cancer Center based in Florida, and the leading cancer hospital in both Florida and the Southeast. We are a top 10 nationally ranked cancer center by Newsweek and have been nationally ranked by U.S. News & World Report since 1999.
Working at Moffitt is both a career and a mission: to contribute to the prevention and cure of cancer. Join our committed team and help shape the future we envision.

Summary

Procurement Coordinator

Position Hightlights:

• The Procurement Coordinator builds/maintains ongoing relationships between the Center, internal customers and vendors; ensuring that these relationships are maintained with the Center’s best interest in mind.
• This position will be requesting quotes and making recommendations of vendor selection to their customer base.
• The Procurement Coordinator ensures timely processing of product, service, and equipment orders utilizing our current ERP system and complementing systems.
• Manages backorders and coordinates the communication to customer groups.
• Manages invoicing and shipment discrepancies, coordinating with the Accounts Payable and Receiving Departments.
• Responsible for managing the product return/recall processes.
• Verifies the process for bids/quotes has been followed per policy.
• This position requires a large amount of interaction with internal/external customers.
• Works through daily issues with suppliers/vendors and providing timely communications, as needed, with the customers.
• Ensure timely arrival of product at minimal cost, meeting the supply needs of all departments throughout the organization.

Responsibilities:

• Responsible for ensuring purchase orders are processed, within the guidelines of the Purchasing Policy, for the Institution. Validates purchase order for availability, pricing, and item numbers match customer's requests or quote.
• This position will address any internal/external customer concerns/inquiries. Attend customer group meetings as necessary to assist with process improvements or savings initiatives.
• Works closely with leadership in process improvement opportunities in order to optimize the daily work process.
• Manages back-orders from the vendor to the customer while working with VAT Coordinator. Coordinates with vendors to procure acceptable alternative supplies and deliver in a timely manner.
• Utilizes Recall Software system to manage, facilitate, and close all recalls and urgent notifications provided to the organization from manufacturer or FDA. Will coordinate with customers on product returns, facilitate communications to vendor, and complete ERP documents for all product returns
• Coordinates with vendors, customer groups, and AP to resolve invoice discrepancies, receiving/ shipping discrepancies

Credentials and Experience:

• Bachelor’s Degree – Business, Finance, Accounting, Economics, Supply Chain or other related field
• Minimum of two (2) years of supply chain/procurement experience directly involved in purchasing administration support within a healthcare facility, medical durable goods management, educational facility or similar supplier/distribution business.
  • Or

•  *Associate's degree with an additional two (2) years of relevant Healthcare Supply Chain experience in procurement, supply chain and/or vendor management plus the two years (for a total of 4 years) experience may be considered "in lieu" of a Bachelor's degree.

• • Or

• High School Diploma with an additional four (4) years of relevant Healthcare Supply Chain experience in procurement, supply chain and/or vendor management plus the two (2) years (for a total of 6 years) experience may be considered "in lieu" of a Bachelor’s degree.

Preferred Experience:

• Healthcare Procurement Experience