What are the responsibilities and job description for the COORD SUPPORT SVCS ENVIRONMENTAL OPS position at Moffitt Cancer Center?
At Moffitt Cancer Center, we strive to be the leader in understanding the complexity of cancer and applying these insights to contribute to the prevention and cure of cancer. Our diverse team of over 9,000 are dedicated to serving our patients and creating a workspace where every individual is recognized and appreciated. For this reason, Moffitt has been recognized on the 2023 Forbes list of America’s Best Large Employers and America’s Best Employers for Women, Computerworld magazine’s list of 100 Best Places to Work in Information Technology, DiversityInc Top Hospitals & Health Systems and continually named one of the Tampa Bay Time’s Top Workplace. Additionally, Moffitt is proud to have earned the prestigious Magnet® designation in recognition of its nursing excellence. Moffitt is a National Cancer Institute-designated Comprehensive Cancer Center based in Florida, and the leading cancer hospital in both Florida and the Southeast. We are a top 10 nationally ranked cancer center by Newsweek and have been nationally ranked by U.S. News & World Report since 1999.
Working at Moffitt is both a career and a mission: to contribute to the prevention and cure of cancer. Join our committed team and help shape the future we envision.
Summary
Position Highlights:
The Environmental Services Coordinator provides procurement and financial support for the Environmental Services department. Under the direction of the Director and/or Manager of Environmental Services, the coordinator organizes cost analysis data and prepares the monthly, quarterly, and annual reports. Responsible for procurement of goods and services. Collaborates with Accounting and Purchasing with cost analysis plans. Manages the invoice process from vendor setup, through purchase order, to invoicing. Works independently to resolve issues and escalate when appropriate. Maintains division policies, files, and contracts.
Job Duties
Working at Moffitt is both a career and a mission: to contribute to the prevention and cure of cancer. Join our committed team and help shape the future we envision.
Summary
Position Highlights:
The Environmental Services Coordinator provides procurement and financial support for the Environmental Services department. Under the direction of the Director and/or Manager of Environmental Services, the coordinator organizes cost analysis data and prepares the monthly, quarterly, and annual reports. Responsible for procurement of goods and services. Collaborates with Accounting and Purchasing with cost analysis plans. Manages the invoice process from vendor setup, through purchase order, to invoicing. Works independently to resolve issues and escalate when appropriate. Maintains division policies, files, and contracts.
Job Duties
- Independently resolves problems/conflicts in a manner requiring considerable knowledge of policies, procedures, and operations within functional areas of responsibility.
- Recommends solutions, initiates actions, and follow-up.
- Assist Contractors with Purchase Orders, Invoices and Reptrax badging along with Moffitt's Policies and Procedures. Represent management to resolve pending issues or problems with outside vendors or with individuals/departments within Cancer Center. Functions as contractor liaison promoting a business partner relationship between Contractors, Vendors, and all Moffitt staff.
- Processes, tracks and monitors part and equipment orders, service contracts, contractor pay applications, owner direct purchases, agreements, licenses, and fees.
- Creates draw downs and ensures payments are withdrawn from correct purchase orders and accounts.
- Track spending for financial analysis. Identifies opportunities for cost savings through changes in products and services.
- Works closely with Accounting and Purchasing to resolve issues and organize cost analysis data.
- Prepare monthly, quarterly, annual reports, and presentations.
- Monitor/resolve monthly accounting reports for department to include purchase orders, check request and deposits to ensure proper crediting/debiting.
- High School Diploma/GED
- Minimum of five (5) years' experience directly involving business administration experience within a healthcare facility or other business operation.
- Associates degree and three (3) years’ experience directly involving business administration experience within a healthcare facility or other business operation.
- Bachelor’s degree and one (1) years’ experience directly involving business administration experience within a healthcare facility or other business operation.
- Demonstrates computer skills required for word processing and spreadsheets.
- Excellent written and verbal communication skills.
- Knowledge of general business machines, proper telephone etiquette and ability to interact with staff members and management.
- Ability to be self-motivated and work independently without supervision.
