Lead Pathology Office Assistant

At Moffitt Cancer Center, we strive to be the leader in understanding the complexity of cancer and applying these insights to contribute to the prevention and cure of cancer. Our diverse team of over 9,000 are dedicated to serving our patients and creating a workspace where every individual is recognized and appreciated. For this reason, Moffitt has been recognized on the 2023 Forbes list of America's Best Large Employers and America's Best Employers for Women, Computerworld magazine's list of 100 Best Places to Work in Information Technology, DiversityInc Top Hospitals & Health Systems and continually named one of the Tampa Bay Time's Top Workplace. Additionally, Moffitt is proud to have earned the prestigious Magnet® designation in recognition of its nursing excellence.

Moffitt is a National Cancer Institute-designated Comprehensive Cancer Center based in Florida, and the leading cancer hospital in both Florida and the Southeast. We are a top 10 nationally ranked cancer center by Newsweek and have been nationally ranked by U.S. News & World Report since 1999.

Working at Moffitt is both a career and a mission : to contribute to the prevention and cure of cancer. Join our committed team and help shape the future we envision.

Summary

Position Highlights :

The lead Pathology Office Assistant, under direct oversight of the AP Material Management Supervisor, is responsible for performing and overseeing daily task assigned to Office Assistants (9) within the department. Duties include : triaging phone calls, receiving and logging of materials (slides, blocks and reports) received for review; filing, archival and retrieval of blocks / slides; accessioning of cases into the pathology application (PathNet); handling request for additional material (for review cases) and send out requests to refer patient material or records to outside facilities; follow up, ensuring receipt of reports for any and all send out cases; return of materials to contributor in a timely fashion and coordinating the filing and archiving of all pathology, bone marrow and cytology reports; faxes, scans and / or distributes all pathology reports and reference laboratories results to the physician's and medical records. This position will also manage the expert consult process to include : receipt of expert consult materials, registration of non-patients into Soarian, accessioning into Pathnet, and return of materials and reports. In addition the lead will be assigned supervisory and administrative tasks, such as developing staff schedules, handling time-off requests and supporting the pathologist and clinic staff.

Responsibilities :

• Performs and oversees daily tasks assigned to Office Assistants within the department.
• Triaging phone calls, receiving and logging of materials (slides, blocks and reports) received for review; accessioning of cases into the pathology application (PathNet).
• Handling send out requests to refer patient material or records to outside facilities; return of materials to contributor on a timely fashion and coordinating the filing and archiving of all pathology, bone marrow and cytology reports.
• Faxes, scans and / or distributes all pathology reports and reference laboratories results to the physician's and medical records.

Credentials and Experience :

Equal Employment Opportunity

Moffitt Cancer Center is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, or protected veteran or disabled status. We seek candidates whose skills, and personal and professional experience, have prepared them to contribute to our commitment to diversity and excellence.

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