What are the responsibilities and job description for the Office/HR Manager position at Mohar Design?
We are looking for a part-time Office/HR Manager to execute administrative, HR and some financial tasks. This role is multi-faceted, and you will work closely with the Principal/Owner.
MoharDesign is a small business with a staff of 6 to 8 people. We are a highly reputable commercial interior design firm with clients that include Harvard University, MIT, Northeastern University, Yale, UMass Boston, Amherst, Dartmouth & Lowell to name a few. We work on exciting interior design projects and our office is filled with fabrics and materials and colors!
We have easy parking and a beautiful environment surrounded by Concord wetlands. We are 5 minutes from Concord Center, off of Route 2, and close to I95.
This position is offered on a flexible schedule that can be decided upon hiring. Deadlines such as meeting payroll must be part of that schedule. This role is primarily in-office, although some remote work is a possibility, after several months of acclimation.
Responsibilities & Tasks:
Human Resources
o Manage and execute Payroll (with our payroll service).
o Manage employee benefits including:
- PTO, Holidays and Sick Days (with our payroll service)
- Healthcare & Dental Benefits
o Maintain Office Guidelines Handbook.
o Act as employee liaison between Principal/Owner for HR issues.
o Manage employee Time Sheets and track per Employee and per Project.
o Assist with Recruitment including placing ads, checking references, onboarding new employees.
Project Administration
o Track designer hours and correlate with hours budgets for projects. This is tracked on an Excel worksheet with formulas.
o Communicate project hours status to project managers.
o Arrange occasional travel including flight, hotel, etc.
General Office & Operations Responsibilities
o Order supplies, maintain neat and organized office environment. Arrange for service or maintenance as required.
o Manage office space issues as related to Landlord issues.
Company Software Organization
o Maintain master list of softwares, licenses, passwords & apps
o Troubleshoot software/app issues as required
o Assist employees with software/app issues that are related to subscriptions and login issues.
o Assist with IT Coordination, including installation, troubleshooting, contacting support, updating software licenses.
Assistance with RFPs and Proposals
o For RFPs update resume’s, project and company information in Word or Indesign to submit for project pursuits.
o For Proposals assist with writing and formatting proposals in Word or Indesign.
REQUIRED SKILLS
o Excel Skills: Must have advanced experience using Excel, creating spreadsheets and using formulas.
o Advanced Microsoft Office skills.
o Communication Skills: Must have excellent writing skills. Be able to write effectively and with proper grammar.
o IT Savvy: Must be able to troubleshoot simple IT issues such as figuring out logins AND able to work with Software/App vendors to solve more complex issues.
EXPERIENCE
o 5 or more years’ experience as an Office Manager or similar role.
o Must include direct experience with Human Resource responsibilities including:
- Act at HR liaison between Principal and employees; manage staff Benefits including PTO, Investment Plan, Healthcare Benefits. Be able to manage employee relations directly.
o Must have solid references that are current.
o Associate or bachelor’s Degree preferred.
o High energy & motivated, with strong organizational skills; flexible and able to shift through variety of tasks.
o Mature. Able to work closely with Principal and protect confidential information.
o Knowledge of basic IT/someone who is tech savvy is a plus.
Job Type: Part-time
Pay: $27.00 - $35.00 per hour
Expected hours: 10 – 12 per week
Work Location: In person
Salary : $27 - $35