What are the responsibilities and job description for the Office Technician, Title V position at Mohave Community College?
*** Grant Funded ***
Are you a detail-oriented professional with a knack for organization and administration? We're looking for someone just like you to support our Title V Grant team! If you excel in Microsoft Office Suite, have impeccable data entry accuracy, and can manage records efficiently, we want to hear from you.
In this role, you'll prioritize tasks, maintain confidentiality, and provide top-notch administrative support for our program operations. Your experience with scheduling, basic financial record-keeping, and meeting coordination will be highly valued. We're seeking someone with a collaborative mindset, professional communication skills, and the ability to thrive in various environments.
Ready to make a difference? Apply now and be part of a dynamic team dedicated to Hispanic-Serving Initiatives!
See more details here!
What we'll love about you:
- Your record of excellence in collaboration, working with others in the spirit of partnership, transparency and care, to inspire action.
- Your strong ethical orientation and ability to make discerning, evidence-based decisions.
- Your exceptional talents in using Microsoft Office products to support this high-functioning team.
- Your unwavering commitment to the academic, emotional and social development of each and every student.
What you'll love about us:
- We create the future by cultivating relentless curiosity in our students and each other to unlock new opportunities and break barriers. We take risks, adapt to oncoming challenges and opportunities, and engineer new ideas as we learn together from our mistakes and successes.
- We engage fearlessly, bringing passion and energy to our work by dreaming big, being bold, having fun, and fostering a caring environment. Celebrating each other and our results with enthusiasm makes our work meaningful and exciting.
- We build together. Our individual differences and backgrounds strengthen our teams, where we seek input and ensure every voice is heard. We amplify our impact when we empower each other to take ownership and work together toward a common vision.
- We live authentically, being our best when we share information openly, create clarity, invite stakeholders to participate in decision-making, and communicate with the utmost respect.
- We care! We care about our students, our communities, and each other, finding ways to actively engage and invest in the success of those we serve.
Benefits
- Medical/Dental/Vision/Life Insurance/FSA, HSA -see more detailed information here.
- PTO
- 120 hours per year - Staff
- 18 hours per year - 9-Month Faculty
- 35 hours per year - 12-Month Faculty
- Paid Holidays
- 21 days - Staff
- 26 days - 9-month Faculty
- 39 days - 12-Month Faculty
- Sick Leave – 40 hours per year
- ASRS (Arizona State Retirement System)
- Remote/Hybrid work
- Tuition Voucher (to use towards MCC courses)
- Summer hours - 4-day work week
1 . Perform a full range of advanced clerical duties in support of the assigned Title V Grant Executive Director. Duties may include, but are not limited
to, preparing correspondence, reports, project timelines, budget and accounting transaction logs and other documentation and processing a
variety of documents. May perform other clerical duties such as answering phones, data entry and file and records maintenance.
2. Coordinate meetings, appointments and/or special conferences including agendas, preparing materials, scheduling and communicating with faculty or presenters, and arranging for equipment and facilities.
3. Assist in budget preparation, monitor current fiscal expenditures and billing data, post and/or record information and process invoices for payment. Facilitate purchases according to established procedures.
4. May oversee daily operations for the program assigned
5. Ensure program- or department-related contracts, travel, certification, employment, or other documents are completed properly.
6. Work with the marketing and public information office to plan, coordinate, develop and distribute publications related to the department or area
assigned.
7. As initial contact or representative of the college, provide information to students, faculty, staff and the public requiring considerable judgment and
interpretation of policies and procedures of the area assigned. Use judgment and initiative in resolving problems and/or concerns.
8. Coordinate services to students, faculty, staff and the public in the area assigned, in compliance with state and federal regulations.
9. May assist with training students, staff, or faculty regarding processes in area assigned.
10. May direct or coordinate student workers, or other clerical positions.
11. May serve as Web content administrator for the area assigned.
12. May record and/or transcribe meeting minutes for routine or special meetings.
13. Adhere to college, federal and state administrative procedures, guidelines, initiatives and directives to ensure compliance with all relevant regulations affecting college operations.
14. Perform other tasks of a similar nature or level as assigned.
Minimum Qualification- Associate's Degree from an accredited institution
- Two (2) years or more of experience in an office setting
- Any combination of education and experience that results in possession of skills, knowledge and behaviors as outlined in the position's core competencies below.
- Two (2) or more years of experience in a community college or higher education setting.
Accountability - Adheres to deadlines and appointments. Is transparent when anticipating problems or errors. Delivers work on time as agreed. Takes responsibility for mistakes. Willingly assists colleagues if problems arise or mistakes are made.
Adaptability: (Beginner Level) Adapts effectively to change by accepting changes in work processes readily and with an optimistic perspective of the resulting benefits. Does not need too much time to adapt to a new task. Handles new standards and work environments will ease.
Effective Communications: (Beginner Level) Clearly and convincingly expresses thoughts, ideas or facts orally and in writing in an open, candid and consistent manner. Responds appropriately to both written and oral directives in a timely manner. Listens to others with the intent to understand and asks clarifying questions.
Customer Focus: (Intermediate Level)Is respectful to customers, no matter how unreasonable their demands or complaints. Recognizes opportunities to inform customers of services, anticipates future needs and informs about solutions that meet their needs
Ethics & Integrity: (Beginner Level) Demonstrates respect for all team members regardless of individual capabilities, agendas, opinions or needs. Directs others towards behavior based on accepted social and ethical codes. Limits information sharing to only those entitled to it. Takes responsibility for and is transparent in his/her own actions.
Initiative: (Beginner Level) Does more than is required or expected in the job. Anticipates what needs to be done. Achieves results without needing reminders from others. Takes responsibility for personal development and the realization of objectives. Successfully completes most tasks independently but asks for additional support, as appropriate, when faced with unfamiliar tasks or situations.
Perseverance: (Beginner Level) Does not give up when problems arise. Goes on until it becomes clear the goal cannot be achieved. Able to assess when to continue and when to give up on an unattainable goal.
Planning & Organization - (Beginner Level) Balances multiple objectives. Plans and organizes work, in advance, working on the highest value tasks first. Ensures follow-through to desired results. Obtains information and utilizes resources effectively. Ensures projects are being completed according to plan and reevaluates, if necessary. Coordinates work efforts when necessary to produce deliverables.
Relationship Building - (Intermediate Level) Maintains composure during stressful or difficult situations. Is collegial in their interactions with team members and campus constituents. Flexes and adapts own communication style to meet the needs of others. Frequently fosters teamwork, cooperation and positive work relationships. Handles conflict constructively.
Reliability & Commitment: (Intermediate Level) Shows commitment, dedication and accountability in one's work, and follows through on all projects, goals, aspects of one's work. Willingly assists team members when necessary. Willingly receives assistance from team members when the situation arises.
Spreadsheets - (Intermediate Level) Creates, modifies, and formats charts. Uses graphic objects to enhance worksheets and charts. Filters data and manages a filtered list. Performs multiple-level sorting, uses sorting options, and designs considerations. Uses mathematical, logical, statistical, and financial functions. Groups and dissociates data and performs interactive analysis.
Teamwork: (Intermediate Level) Cooperates with other members to achieve the workgroup's goals. Builds and maintains effective working relationships with peers and campus partners. Shares accountability in team situations. Assists others, voluntarily, positively, and without controlling or dominating. Actively participates in team meeting and contributes to team decision making. Demonstrates flexibility and willingness to step out of comfort zone to support team and goals. Appropriately gives and is open to feedback from team and coworkers. Embraces a shared understanding of team participation roles, responsibilities, and decision making.
Time Management: (Beginner Level) Effectively manages one's time and resources to ensure that work is completed efficiently. Prioritizes and identifies more critical and less critical activities and tasks; adjusts priorities as appropriate.Application InstructionsIt is the responsibility of each applicant to have all the following documents on file in the Employee Services office by the deadline date in order to continue in the application process for this position. Application materials will not be returned.
- A complete online employment application form. Please do not state 'see resume' on any part of the application. Blank spaces may be cause for rejection of the application.
- Cover letter addressing the criteria listed in the job announcement and your qualifications for this position.
- Resume or curriculum vitae. Optional, but encouraged.
- Transcripts of all college work. (Unofficial transcripts or photocopies will be accepted to establish the application file. Official transcripts will be required if the candidate is offered the position.)
- If any of the above listed materials are missing or incomplete, the application will not be considered.
- Items 2-4 may either be attached electronically to the application or mailed to the address below (position number must be included on all documents):
Employee Services
1971 Jagerson Avenue
Kingman, AZ 86409
Salary : $18 - $20
