Justice Court Services Assistant-Lake Havasu City

• Accepts new filings and/or documents related to existing cases. Review content; determines if documents require immediate attention of judicial officer.
• Collects fees and issues receipts.
• Set-up case in electronic and/or manual recording system.
• Create new or update existing file folders.
• Issues court process, updates, maintains and records a variety of statistical and/or financial files and records.
• Responds to inquiries at the counter, by mail and/or by phone, provides legal information without providing legal advice within the scope of designated authority. Determines if request/need is a priority; as required, contacts judicial officer; advises of situation; performs follow-up work as instructed.
• Balances cash drawer; reconciles receipts and disbursements; prepares daily deposit slip. As authorized, prepares, checks, validates and balances monthly and other financial reports, files and records.
• Processes mail, provides to appropriate parties.
• Prepares and distributes a variety of court documents; sends out minute entries, forms, correspondence and other items.
• Pulls cases for court as required or assigned; reviews file; determines completeness of file folder; updates and prepares file for courtroom activities.
• Assists judicial officer in a variety of tasks as assigned.
• Performs data entry; updates electronic and/or manual recording systems; updates records of documents filed, action taken and related courtroom activities. Updates paper file with latest in-court files as required. Returns court file to storage area.
• As assigned, works within the courtroom; sets up court for operations; replenishes supplies, forms and related materials; checks operation of recording machine; loads fresh tapes.
• Calls cases, witnesses and/or performs other duties as assigned by the judicial officer; operates recording equipment; updates and maintains recording logs; assists witnesses, jurors and others as instructed by the judicial officer.
• Provides subsequent court dates; issues court process, notices and other court documents; updates electronic and/or manual recording systems.
• Communicates and acts in a professional manner with the public, co-workers, and work contacts.

• High school diploma/GED (General Education Degree).
• One (1) year of relevant, progressively responsible secretarial, legal secretarial, clerical, customer service or closely related work.
• OR any equivalent combination of education, experience, and training which provides the required knowledge, skills and abilities may be considered in meeting the minimum qualificaitons.

• May be required an affidavit and/or demonstrate proficiency to type 50 words per minute (wpm).
• Must possess a valid driver's license for operation of motor vehicles on Arizona roads at the start of employment and maintain said license while employed in this position.
• Provide acceptable driving history at no cost to the County.
• Must complete annual training as required by the Committee on Judicial Education and Training (COJET).

• Applicable city, county, Arizona Supreme Court, state and Federal statutes, rules, ordinances, codes, administrative orders, case law and other relevant directives.
• Mohave County and specific court-related policies and procedures.
• Principles of bookkeeping and/or accounting.
• Principles of file and records management.
• Court processes, procedures and legal terminology.
• Trends and practices in office, court and business operations.
• Reading, understanding, interpreting and applying relevant city, county, state and Federal statutes, rules, ordinances, codes, administrative orders, case law and other relevant directives.
• Assessing, evaluating, prioritizing and handling multiple tasks, projects and demands.
• Working within deadlines to complete projects and assignments.
• Assessing, analyzing, identifying and recommending solutions to problems.
• Establishing and maintaining effective working relations with co-workers, other County employees, representatives of other governmental agencies, the bar association, victims, witnesses, litigants, jurors, news media, general public and others having business with the courts of Mohave County.
• Operating a personal computer utilizing a variety of commonly used and specialized software applications.
• Communicating and maintaining professionalism with the public, co-workers, and work contact.
• Perform the essential functions of the job specifications with or without a reasonable accommodation.

Mohave County