What are the responsibilities and job description for the Real Estate Assistant position at Mohr Partners?
Lisamarie Wand Group/Mohr Partners, Inc. is seeking an enthusiastic Real Estate Assistant for our busy Nevada office.
The mission of Lisamarie Wand Group and Mohr Partners Inc. is to provide the premier customer service experience for each commercial real estate and business broker client we work with. Knowledge we’ve gained through years of working in the local market empowers us to provide our clients with the advice they need to make informed decisions. Whether it’s leasing a commercial property, purchasing a commercial property, buying land, selling a business or negotiating a contract, each member of Lisamarie Wand Group/Mohr Partners Inc. is an experienced real estate professional who applies their expert skills to each step of the process to help each client achieve an outstanding result.
Requirements
Who are we looking for:
The R.E. Assistant is a vital connector between the public and our organization. The R.E. Assistant is essentially the face and voice of our company and is in charge of ensuring a positive first impression. The R.E. Assistant is responsible for facilitating cross-departmental communication, 5 star customer service and coordinating important meetings with client and business partners. This person will provide support to the Corporate Broker/Managing Partner (CB/MP). The role requires a balanced blend of independent problem-solving, accountability and confidentiality. Excellent internal and external communications are essential. The ideal candidate will have a positive, can-do attitude!
Schedule: 20-25 hours per week in the office during business hours
Reports to: Lisamarie Wand, Corporate Broker/Managing Partner
Required Skills:
- Disciplined self-starter
- Lead generation & sales skills
- Problem solving skills
- Ability to perform accurately and with a sense of urgency
- Attention to detail
- Excellent time management skills
- Ability to take initiative and work independently
- Working knowledge of Google applications
- Graceful under pressure
- Excellent communication skills
Key Duties include:
- Monitor and manage CB/MP’s calendar daily, ensuring deadlines are met
- Monitor and manage CB/MP’s email daily, ensuring timely responses
- Client screening and completion of initial intake forms
- Research, analyze and suggest property listings based on client criteria
- Prepare, file and organize contractual documents
- Developing, updating and maintaining Standard Operating Procedures (SOPs)
- Manage inbound and outbound calls
- Scheduling appointments, calls and travel
- Utilize transaction management software to input transaction data, documents and maintain compliance
- Utilize CRM software such as HubSpot and Constant Contact
- Contact outside brokers to confirm listing information and coordinate property tours
- Marketing/social media projects to include blogs, advertisements, videos, website content and more
- Event planning and coordination
- Maintain office appearance (keeping a clean workspace and ensuring office supplies are fully stocked at all times)
- Assess existing procedures for continuous process improvement
- Learn and utilize common Commercial Real Estate terminology
- Develop and maintain weekly reports for operations and accountability meetings
- Other duties as assigned
Additional Knowledge/Skills:
- Strong written and verbal communication skills
- Exceptional organizational and project management abilities
- Bachelor’s degree preferred
- Real estate license preferred
- Ability to time-block and focus on priority tasks
- Knowledge of real estate and business sales regulatory compliance
- Ability to remain calm under pressure
- Dedicated to continuous learning and improvement
- Ability to maintain 5 star customer service
- Enthusiastic about learning the commercial real estate and business sales industry
- 2–4 years of sales/lead generation experience
- 3-5 years of administrative experience
- Proficient in Google Suite & Microsoft Office
- Proficient in social media platforms
