Payroll and Benefits Specialist

Job Summary:

We are seeking a detail-oriented and organized Payroll and Benefits Specialist to manage payroll processing for multiple companies, administer employee benefits, and provide HR support as needed. This role will ensure timely and accurate processing of payroll, manage employee benefits enrollment, oversee leave of absence processes, and assist with general HR functions such as recruitment and employee onboarding. The ideal candidate will have a strong understanding of payroll systems, benefit administration, and HR practices.

Key Responsibilities:

Payroll Processing & Administration:

• Process payroll for multiple companies, ensuring accuracy and timeliness of all payments.
• Prepare and maintain employee payroll records, including deductions, benefits, taxes, and other adjustments.
• Generate and review payroll reports and provide necessary information for tax filings and audits.
• Ensure compliance with federal, state, and local payroll regulations.

Employee Benefits Management:

• Administer benefits enrollment, changes, and terminations for employees.
• Process benefit invoices and ensure timely payments to providers.
• Serve as a point of contact for employees regarding benefit inquiries and issues.
• Ensure compliance with benefits-related regulations and policies.

Leave of Absence (LOA) Management:

• Manage and track employee leaves of absence, including FMLA, short-term disability, and other leave types.
• Maintain accurate records of leave balances and communicate with employees regarding LOA status.
• Coordinate with managers and employees to ensure a smooth leave process and return-to-work procedures.

General Ledger (G/L) File Creation:

• Prepare and upload payroll data into the General Ledger system for accurate accounting.
• Collaborate with the finance team to ensure payroll entries are correctly recorded.

HR Support:

• Provide backup support for other HR functions, including recruitment and employee onboarding.
• Assist with new hire paperwork, orientation, and training coordination.
• Support recruitment efforts by scheduling interviews, conducting reference checks, and preparing offer letters.

Other Duties:

• Assist with maintaining and updating employee records in HRIS systems.
• Ensure compliance with all applicable labor laws, wage, and hour regulations.
• Participate in special HR projects and initiatives as assigned.

Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
• 5 years of experience in payroll processing, benefits administration, or HR support roles.
• ADP experience is preferred (ADP Workforce Now, ADP RUN, or similar platforms).
• Strong understanding of payroll systems and payroll-related processes.
• Experience with benefits administration and leave management.
• Knowledge of HRIS systems, Microsoft Office Suite, and payroll software.
• Ability to maintain confidentiality and manage sensitive information.
• Excellent communication, problem-solving, and organizational skills.
• Ability to work effectively both independently and as part of a team.