Administrative Coordinator

The role: 

The Administrative Coordinator is responsible for the organization and coordination of office operations, procedures, and resources to facilitate organizational effectiveness and efficiency. This position will also assist the Finance Department with accounts payable functions. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. This person must be well organized, flexible, and enjoy the administrative challenges of supporting office and field personnel. A self-starter with proactive drive. Ability to see the bigger picture and trends whilst maintaining a robust attention to detail.

What you will do:

• Keep track, code, and process accounts payables and incoming payments Compose and edit a wide variety of materials such as correspondence, reports, contracts, forms, and other documents.
  
• Research, review, check and compile a variety of information; collect and verify data for accuracy, completeness and compliance with established procedures; and prepare reports as required.
• Own the preparation of accurate and timely reporting of monthly and YTD financial performance in Excel.  Responsible for correspondences, preparation of contract approval, and maintaining contract database.  Liaise with Global and Cincinnati Teams to manage, assess, track, and communicate new Cost of Goods to the local teams.
• Prepare and maintain a variety of records and files including information of confidential nature; maintain confidentiality of information and records. 
• Ensure packages are received and shipped to employees, customers, and VIP’s by coordinating with shipping companies.
• Office Maintenance - Update, design, implement, and oversee adherence to office policies and procedures.
• Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies, manage vendor relationships, liaising with building management, and coordinate food deliveries when requested.
• Coordinate and facilitate the scheduling of meetings, travel itineraries, and expense reimbursement that require preparation, and attention to detail.
• Build strong relationships with teams and foster a professional demeanor when supporting the business.
• Support adhoc projects for Marketing, i.e., sending out comps, samples, etc. to retail partners and field sales team. Other responsibilities can include supporting Mailings (assemble, pack, and send) at key selling periods (Mother’s Day & Holiday) and at new product launches. 

What you will need:

• High school diploma or equivalent. Related college business courses or other relevant training preferred.
• 5 years experience in an administrative support role in a professional office environment, with at least 2 years supporting an executive or senior management.
• Strong Microsoft Office skills (Excel, Word, Outlook, etc).
• Project management.
• Detail-oriented.
• Effective communication skills.
• Basic accounting experience, preferred 

A reasonable pay range for this position is 22/hr. - 24/hr.

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