Event Manager

About MoMA PS1

MoMA PS1 champions how art and artists are at the intersection of the social, cultural, and political issues of their time. Providing audiences with the agency to ask questions, access to knowledge, and a forum for public debate, PS1 has offered insight into artists’ diverse worldviews for more than 45 years. Founded in 1976 by Alanna Heiss, the institution was a defining force in the alternative space movement in New York, transforming a 19th-century public schoolhouse in Long Island City into a site for artistic experimentation and creativity.

With an annual budget of approximately $13M, PS1 has been a member of New York City’s Cultural Institutions Group (CIG) since 1982, and an affiliate of The Museum of Modern Art since 2000.

 We recognize that a successful candidate will meet many of the requirements listed on this job description, but may not meet 100% of the qualifications. If much of this job description describes you, we encourage you to apply for this role.

Summary

The Event Manager is responsible for the planning and execution of the museum’s events portfolio, including opening receptions for our exhibitions, patron programs, private rentals, the annual gala, and large-scale cross-departmental events such as Neighbor Night, Night at the Museum, and the New York Art Book Fair.

Supervision

This position reports to the Director of Development and is a member of the Development team. The Event Manager works closely with all departments at MoMA PS1, particularly Program Production, Operations, Security, Visitor Engagement, Communications, and Finance, and is the primary liaison with the special events team at The Museum of Modern Art.

 Responsibilities

• Plan, execute, and oversee all aspects of events taking place at the Museum, including budgeting, floorplans, staffing, run of show, A/V, decor suggestions, layout, and event flow. Museum events include, but are not limited to, exhibition openings, intimate gatherings for patrons and community partners, and large-scale museum events like Neighbor Night, Night at the Museum, the Annual Gala, and exhibition openings.
• Work with colleagues, vendors, and external collaborators to develop run of show and staffing plans for off-site events and be available to help staff as needed
• Ensure all events deliver a seamless experience for donors, supporters, and guests to heighten their connection to the Museum.
• Utilize digital platforms to effectively track invitations across all events, both onsite and offsite, including tracking of RSVPs, and check-in; accurately capture attendance and ensure timely follow-up.
• Create and monitor event budgets and manage vendors, timelines, guest lists, invoices, and follow-up activity to ensure all events are cost effective and serve fundraising goals. Work with the Finance department to ensure all vendors are paid upon receipt and all external clients are invoiced promptly after the event.
• Oversee the end-to-end space rentals program, from rental booking to event implementation, including facilitating site visits, providing floor plans and contracts, and on-site event implementation to meet annual revenue targets
• Execute events in conjunction with corporate partnerships and provide advice and guidance during the development of corporate sponsorship proposals.
• Manage the PS1 master calendar and work collaboratively with internal stakeholders to ensure all departments are informed about the planning and delivery of upcoming events and programs.

Experience

• 3-5 years of experience in event planning, management, and execution, including both large- and small-scale events.
• Experience planning and executing high-touch events with VIP stakeholders.
• Highly organized, detailed oriented and proactive event planner.
• Skilled and nuanced communicator, problem-solver, negotiator, and consensus builder across both internal and external stakeholders, including audiences such as donors, trustees, and senior leadership.
• Experience with event planning in the non-profit, fundraising, and arts space a plus.
• Event venue management experience a plus.
• Knowledge of tech production and A/V set-ups a plus.
• Accessibility and availability to work as needed, outside of normal business hours and availability to work weekends, extended hours, and late-night during events.

COMPENSATION AND BENEFITS
This position is a full-time permanent role with an annual salary range of $70,000 - 75,000 based on experience.  Benefits include 20 days paid vacation leave; 10 days paid sick leave; 11 paid holidays; and 3 paid personal days; participation in a 401(k) and pension plan; life insurance; medical/health (including visual and dental); transit, and dependent care FSA.

Salary : $70,000 - $75,000