Facilities Associate Director

**Monday through Friday 8:00am to 4:30pm**

Pay range is $120,000 to $150,000 depending on the relevant years of experience.

We offer a competitive package of employee benefits for 30 to 40-hour week positions. You will receive a defined contribution amount of up to $14,580 per year (prorated for part-time employees working less than 40 hours per week) to purchase the benefits of your choice on a cafeteria plan basis. Any amount of this defined contribution not used towards your benefits will be paid to you as taxable earnings. We offer a retirement plan with a generous employer match starting at 4% after one year of employment.  Our paid time off is also more generous than many employers with vacation time accruing up to 25 days per year, 6 days of sick time per year and 12 paid holidays.

The benefits offered in our cafeteria plan are as follows: 

• Medical benefits –Kaiser--ranging from $0 Deductible Plan with $15 Copay to $,3200 Deductible Plan with Health Savings Account. Sutter Health plans are also available from $0 Deductible Plan to $2,500 Deductible Plan.
• Dental benefits –Guardian: 1 dental HMO and 2 PPOs 
• Vision benefits – 2 options from Guardian VSP: a standard vision plan and an   
  enhanced vision plan

PRINCIPAL DUTIES AND RESPONSIBILITIES

• Strategic Facilities Management: *

• Lead the maintenance and operations of all Agency buildings, ensuring safety, efficiency, and cost-effectiveness.
• Develop long-term strategies for facilities management, including inspections, preventative maintenance, and space planning.
• Ensure all facilities are functional, safe, and meet operational and programmatic needs.
• Monitor and oversee project timelines, budgets, and quality standards.

• Facilities Operations and Maintenance: *

• Manage daily operations, including maintenance, repairs, and necessary upgrades.
• Oversee scheduled and unscheduled maintenance to ensure facilities, equipment, and furniture are in working order.
• Review, prioritize and respond to maintenance requests via the online ticketing portal daily.
• Assign work orders to staff and manage high-priority repairs and projects.
• Assist staff with complex and challenging projects and provide extra hands-on, skilled support, when needed.
• Communicate effectively with site managers about project schedules and maintenance requests.
• Plan and coordinate construction and repair projects with internal stakeholders and external contractors.
• Ensure quality standards for building operations, grounds, safety, and client spaces.
• Gather input on departmental needs during relocations or space changes.
• Estimate time and material costs for maintenance and repairs performed by staff or contractors.

• Construction, Space Allocation, and Relocations: *

• Oversee building expansions, space planning, and facility relocations.
• Develop space optimization plans and coordinate reconfiguration to meet operational and programmatic needs.
• Lead planning and execution of relocation projects to minimize disruption.
• Collaborate with contractors and internal departments on construction and modification projects.

• Leadership and Team Management: *

• Lead the facilities team, fostering a culture of continuous improvement and high performance.
• Hire, develop, train, and mentor Facilities staff.
• Manage and evaluate staff performance, ensuring alignment with Agency goals and high service standards.
• Promote staff engagement and ensure adherence to safety and quality standards.

• Budgeting and Cost Control: *

• Develop and manage facilities budgets, ensuring cost-effective operations.
• Monitor and track expenditures related to maintenance, repairs, and facility projects.
• Identify cost-saving opportunities and improve efficiency in facilities operations.

• Quality Standards, Quality Improvements, and Safety: *

• Develop strategies to meet quality and safety standards within budget and timelines.
• Work with staff to implement preventive maintenance programs and address operational challenges.
• Focus on prevention and identify issues early to avoid disruption to operations and client care.
• Follow up on escalated complaints and resolve issues promptly.
• Implement strategies to reduce costs and improve services.

• Regulatory Compliance and Risk Management: *

• Ensure compliance with regulatory requirements, including building codes, safety regulations, and environmental standards.
• Collaborate with the CFO and IT Director to establish risk management protocols related to facilities and IT systems.
• Develop policies and procedures to ensure compliance with internal standards and external regulations.

• Vendor and Contract Management: *

• Oversee vendor relationships and service contracts for maintenance, repairs, and construction services.
• Negotiate contracts and manage service agreements, ensuring compliance with terms and quality standards.

• Communication and Stakeholder Engagement: *

• Maintain open communication with stakeholders regarding facilities issues and projects.
• Provide regular updates to managers and senior leadership on project status and operational matters.
• Address concerns raised by internal and external stakeholders, ensuring high customer service standards.

• OTHER DUTIES AND RESPONSIBILITIES

• Manage office operations, safeguard confidential information, and implement internal controls.
• Attend and participate in agency meetings and trainings as requested or assigned.

KNOWLEDGE, SKILL, AND ABILITIES REQUIRED (E = Essential; D = Desired)

• Education and Experience:

• Associate’s degree and at least three years of related experience in facilities management, and leadership. (E)
• One year of supervisory experience. (E)
• Bilingual in English and Spanish. (D)
• Certificate in Facilities Management (CFM) or equivalent college-level education. (D)
• Experience in healthcare, behavioral health, human services, or nonprofit settings. (D)
• Training in institutional or commercial trades, OSHA, EPA standards, building/fire codes, HAZMAT, and Material Declaration Data Sheets (MDDS). (D)

• Knowledge of:

• Best practices in building engineering principles, safety, maintenance, and construction. (E)
• Supplies and inventory management. (E)
• Materials and techniques for building maintenance and repair. (E)
• Plumbing, HVAC, electrical systems, painting, carpentry, and other facilities-related trades. (E)
• The Americans with Disabilities Act (ADA) and its impact on facilities planning. (E)
• Hazardous materials handling. (E)
• Computer literacy (MS Windows, MS Office, UNIX-based databases, and basic Internet navigation). (E)
• Project management and space planning software. (D)

• Leadership and Management Skills:

• Strong leadership and team management abilities. (E)
• Ability to manage complex projects and lead cross-functional teams. (E)
• Decision-making skills for solving facilities-related challenges. (E)
• Strong interpersonal skills for working with staff, contractors, and senior leadership. (E)

• Communication and Negotiation Skills:

• Evaluate purchasing options, conduct value/cost analyses, and make recommendations. (E)
• Strong written and verbal communication skills, including in Spanish. (D)
• Excellent negotiation skills for managing contracts and service agreements. (E)
• Collaborative approach to achieving results and driving consensus. (E)

• Physical Requirements:

• Ability to perform physical tasks, such as standing, walking, lifting, carrying, bending, and stooping. (E)
• Ability to assist with the evacuation in emergency situations. (E)

• Other:

• Criminal records clearance as required by Title XII and licensing regulations. (E)
• Valid California Driver’s License, with access to a reliable vehicle or for driving a company vehicle, current proof of auto liability insurance, and a clean DMV record. (E)
• Eligibility for Class B license. (D)

Salary : $120,000 - $150,000