Administrative Assistant

• High School diploma or equivalent.

• Computer proficiency including Google Suite and Microsoft Quickbook.
• Excellent writing and communication skills.
Attention to detail and organized.

• Organization and coordination of above average clerical functions.
• Modern office practices and equipment, including filing systems, telephone techniques, and correspondence and report writing.
Basic methods and techniques of organization and planning.

• Adapting to changing work priorities.
• Communicating with diverse groups and individuals.
• Maintaining confidentiality.
• Meeting deadlines and schedules.
• Maintaining effective working relationships.
• Collaborating and working as part of a team.
Ability to work independently.

• Coordinates the daily operation of the school’s attendance program for staff.
• Works with the school principal to establish a safe and secure learning environment for students and staff.
• Organizes, maintains, and ensures proper payroll duties every two weeks.
• Assists the school principal in ensuring the school’s policies and procedures.
• Maintains and updates staff list and staff information.
• Works with the school principal, and other leaders of the building, to create purchase orders and work orders as assigned.
• Prepares reimbursement requests and deposits according to established procedures.
• Assists the school principal in establishing and sustaining relationships with the business community and other youth serving organizations to foster understanding and solicit support for students and their families.
• Maintains internal student accounts.
• Updates attendance records and time sheets for assigned personnel.
• Communicates with personnel and various outside agencies to exchange information; request and provide necessary materials; and help coordinate school-wide activities.
• Establishes, maintains, and assures proper use of confidential files including student, personnel, and payroll records.
• Coordinates and organizes office activities and coordinates flow of communications and information for the principal.
• Assists with registration duties as needed.
• Secures substitutes in order to assure adequate coverage for school site; orients substitute personnel and provides keys and pertinent information.
• Performs assigned financial duties and maintains assigned financial records, school budgets, and site accounts.
• Updates and maintains multiple calendars as assigned; organizes appointments and meetings for building principals.
• Maintains calendar for school visitations and all facility use forms.
• Assists with planning school events and field trips as needed.
Organizes and books travel for assigned personnel as required.

• Minimal amount(s) of: lifting, carrying, pushing, and/or pulling.
• Moderate amount(s) of: fine finger dexterity, repetitive motion(s), bending/squatting.
Significant amount(s) of: walking, mental attention/focus, speaking, listening.

Our Vision Our vision is to be a model of leadership and collaboration, committing to serve our community of learners through: Active Stewardship of social, emotional, physical, and intellectual growth & well-being Unfailing Integrity that encourages positive communication, respectful relationships, and moral courage in a diverse environment Perpetual Innovation by continuously reviewing and updating our programs, technologies, and instructional practices to inspire complex thinking and creative problem-solving Our Goals and Objectives Towards Active Stewardship, in the area of Student Growth: We will foster the belief that learning, participating, and contributing to the community is critical to the social, emotional, physical and intellectual development and overall well being of each child and the community as a whole. Towards Unfailing Integrity, in the area of Communication: We will improve external communication systems with the specific goal of creating open communication between the school district and the community. We will improve internal communication systems with the specific goal of creating open communication between the school district and it's staff and students. Towards Perpetual Innovation, in the area of Opportunities: We will support the local community by providing rigorous, relevant and effective learning experiences by embracing and promoting a wide variety of opportunities and credit-earning pathways for all students.