What are the responsibilities and job description for the Central Office Receptionist position at Monahans-Wickett-Pyote ISD?
REQUIRED KNOWLEDGE/SKILLS:
- Ability to multitask even under high pressure situations
- Ability to maintain professional composure at all times
- Possess strong organizational skills
- Communicate with students, parents, community and staff members in a courteous and supportive manner
- Ability to abide by confidentiality laws/procedures
- Ability to complete work in a timely manner to meet deadlines
- Proficient in computer use, printer use, using a photocopier, faxing, and in basic bookkeeping tasks.
DUTIES/RESPONSIBILITIES:
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- Receive and direct incoming calls, take reliable messages, and route to appropriate staff
- Greet and direct visitors to appropriate central administration offices
- Assist public, staff, and students as needed
- Sort, distribute, or deliver mail, messages and other documents
- Assist with preparation of materials for mailing, including preparing labels, stuffing envelopes, etc.
- Manage postage machine and copier, i.e. Keeping toner, postage and supplies for each
- Provide clerical assistance for Jeff Jones, i.e. putting in requisition into TeXis and all paper work and any clerical assistance for elections
- Order office supplies for central office and prepare requisitions
- Maintain season football tickets and sell tickets during the season
- Process “Green & White” extra-curricular cards
- Prepare Name tags for the beginning of the year district meeting
- Receive, count and account for all incoming money (cash/checks) from campuses/departments
- Place required bids and notices in local newspaper
- Maintain workers schedule for all home games
- Prepare all money boxes for all home games
- Count money boxes and deposit monies as needed
- Print graduation tickets for High School
- Check Fax machine daily for central office
- Activate & deactivate badges in PDK system and in Time Clock
- Keep track of hosted Playoff games
- Open and close vault daily