Facilities Management Coordinator

The Facilities Management Coordinator plays a vital role in supporting the day-to-day operations of Facilities Management, ensuring seamless coordination between internal teams, tenants, and external vendors. This position is responsible for tenant management, space planning, vendor coordination, operational support, key management, and financial coordination, collaborating with all Monell departments to maintain an efficient and well-managed facility.

This position reports to the Director, Facilities Management.

Key Responsibilities:

• Tenant Management: Serve as the primary point of contact for Monell tenants, addressing concerns, coordinating facility-related requests, and ensuring lease compliance.

• External Vendor Coordination: Manage relationships with external vendors, contractors, and service providers, ensuring timely and cost-effective facility maintenance and operations.
• Space Management: Assist with space planning, office moves, and facility usage optimization to meet organizational needs.
• Departmental Collaboration: Work closely with all Monell departments and teams to address facilities-related needs, ensuring alignment with organizational goals.
• Operational Support: Assist in tracking and coordinating routine maintenance, safety inspections, and compliance with facility regulations.
• Key Management & Security Compliance: Work with Human Resources to oversee key management, access control, and other facility-related initiatives to ensure security and compliance.
• Financial Coordination: Provide coordination with the Business Office on purchase orders and follow up on invoice management to ensure timely processing and vendor payments.
• Collaboration with Facilities Leadership: Work closely with the Supervisor, Facilities Management and Director of Facilities Management to ensure smooth daily operations and effective problem resolution.

• Reporting & Communication: Provide regular updates on facility operations, vendor performance, space management efforts, and financial processing to leadership.

Required Skills & Qualifications:

• Excellent written and verbal communication skills to effectively collaborate across departments and with external partners.

• Strong multitasking abilities to manage multiple projects, priorities, and facility-related tasks simultaneously.

• Precise organizational skills to ensure accuracy in tracking, documentation, and facility management coordination.

• Attention to detail and problem-solving abilities to address operational challenges and maintain compliance with facility policies.