Office Manager

Job Title: Construction Office Manager

Location: Port St Joe, FL

Company: Monolith Construction – Panhandle, LLC

About Us:

At Monolith Construction, we pride ourselves on delivering high-quality construction services with a commitment to excellence and integrity. We are seeking an experienced Construction Office Manager to join our growing team. If you thrive in a fast-paced environment and have a passion for the construction industry, we want to hear from you!

Position Overview:

As our Construction Office Manager, you will play a crucial role in ensuring the smooth operation of our office and financial functions. You will oversee accounts payable (A/P) and accounts receivable (A/R) processes, maintain accurate bookkeeping, prepare bid submissions, and support various administrative tasks. Your expertise in QuickBooks Online and understanding of construction processes will be invaluable to our team. Additional responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to our employees.

Key Responsibilities:

- Manage all aspects of accounts payable and accounts receivable, ensuring timely processing and accuracy.

- Perform bookkeeping duties, including bank reconciliations and financial reporting.

- Prepare and submit bids for projects, ensuring compliance with specifications and deadlines.

- Assist in the preparation and submittal of pay applications, ensuring all documentation meets project requirements.

- Oversee and maintain all office administrative functions, including organization of files and documentation.

- Collaborate with project managers and subcontractors to facilitate smooth communication and project execution.

- Maintain and update financial records in QuickBooks Online, generating reports as needed.

- Support the team in various administrative tasks, including scheduling, correspondence, and office management.

- Input all invoices, bills and purchase orders into Buildertrend (our Consruction Management software)

- Update and maintain cost codes and products and services

- Schedule meetings and appointments

- Provide general support to visitors

- Assist in the onboarding process for new hires

Qualifications:

- Proven experience in an office management role within the construction industry.

- Proficiency in QuickBooks Online is required.

- Proficiency in Buildertrend.

- Strong knowledge of accounting principles and practices, particularly A/P, A/R, and bookkeeping.

- Experience in bid submittal preparation and pay application processes is a plus.

- Excellent organizational and multitasking skills, with keen attention to detail.

- Strong communication skills, both verbal and written.

- Proficient in Microsoft Office Suite (Word, Excel, Outlook).

- Ability to work independently and as part of a team.

- A degree in Business Administration, Accounting, or related field preferred.

- Strong organizational and planning skills in a fast-paced environment.

What We Offer:

- Competitive salary and benefits package.

- A dynamic work environment with opportunities for growth.

- Supportive team culture that values collaboration and innovation.

We look forward to meeting you!

Job Type: Full-time

Pay: $50,000.00 - $75,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• QuickBooks: 4 years (Preferred)

Ability to Commute:

• Port Saint Joe, FL 32456 (Required)

Ability to Relocate:

• Port Saint Joe, FL 32456: Relocate before starting work (Required)

Work Location: In person

Salary : $50,000 - $75,000