What are the responsibilities and job description for the PAYROLL CLERK (Educational Services Center), Full-Time, 12 months/yr. position at Monroe 2-Orleans BOCES?
The Payroll Clerk works alongside the Payroll Supervisor in processing the BOCES payrolls and is primarily responsible for maintaining attendance records in WinCap.
TYPICAL DUTIES:
- Maintains attendance records in WinCap
- Maintains attendance tables
- Runs the annual attendance rollover, processes the accruals for the new year and verifies that all time is accurate; reconciles with departments prior to rollover to ensure that records are accurate
- Adds sick and personal days for new hires
- Monitors leaves; usage of sick and personal time and any transition to disability or unpaid time to verify that payment is correct and also documents paid leaves in the WinCap leaves tab
- Implements docks for unpaid time
- Receives attendance reports from departments and reviews absences prior to input and verifies the substitute payroll transaction report with a 2 week attendance report from the absence management system
- Processes timesheets
- Reviews all transactions by checking rates and budget codes
- Checks input of employment recommendation forms for accuracy
- Reviews the salary change report prior to the processing of payroll
- Maintains longevity tab and inputs transactions for payment due in each pay period
- Acts as back up to Payroll Supervisor in his/her absence
- Explains payroll related information and options by responding to inquiries
- Provides attendance reports or earnings reports as requested
- Additional duties as required
Job Qualifications
Must possess or meet requirements for Civil Service title of Payroll Clerk or Office Clerk III or Office Clerk IV (Competitive).
Three years full-time experience in payroll processing OR 1 years’ experience in payroll processing plus an Associate’s degree in Accounting or Finance OR 2 years’ experience in payroll processing plus an Associate’s degree OR 2 years’ clerical experience.
Position Start Date:04/07/2025
Application Deadline:02/17/2025
Civil Service Title: Payroll Clerk or Office Clerk 3 or 4 (Competitive)
Job Number: Admin/PayClk-1/27/25
