Public Records Officer & District Records Manager #1353

Position Info:

• This is a salaried, non-represented, professional-technical position. 

Benefit Info:

• *Benefits offered: •Medical, Dental, Vision, Prescription (SEBB) •Long-Term Disability Insurance •Accidental Death and Dismemberment Insurance and Life Insurance •Retirement •Sick, personal, and bereavement leave •Health Reimbursement Arrangement (VEBA) •Employee Assistance Program. *Optional Benefits: •Additional life and accidental death and dismemberment insurance •Deferred compensation •Annuities (403(b), Roth) •Medical flexible spending arrangement •Limited purpose flexible spending arrangement •Dependent care assistance program

CLASSIFICATION:  Professional Technical II

TITLE:                   Public Records Officer & District Records Manager

REPORTS TO:         Director of Communications

POSITION SUMMARY

This position is responsible for the management of the public records program for the District.  The Public Records Officer (PRO) will serve as a recognized specialist and resource to district administrators and school staff regarding the public records program.  The PRO acts as the point of contact for public records requests and inquiries related to public records questions.  The PRO is responsible for communication, research, collection, review, analysis, redaction, and general processing of all public records requests received by the District.  The PRO ensures District compliance with the Public Records Act and other federal and state statutes.  Additionally, The PRO/District Records Manager will be a resource for questions regarding internal records retention guidelines and procedure.  Responsibilities include managing archived records, generating reports, processing and satisfying internal and external records requests.

QUALIFICATIONS                

Essential Qualifications:

• BA/BS degree or equivalent experience; Certified Public Records Officer (CPRO) designation preferred
• Experience in a governmental records program and/or a legal environment
• Experience working in a school environment with students, staff and public
• Valid Washington State driver’s license or evidence of mobility

Special Requirements:

• Successful Washington State Patrol and Federal Bureau of Investigation fingerprint clearance
• I-9 employment eligibility in compliance with the Immigrations Reform and Control Act
• HIV/HBV training (obtain within 60 days of hire date – District provided)
• Human Resources new hire training (obtain within 60 days of hire date – District provided)
• First-Aid/CPR training
• Availability work extra hours and/or days to meet deadlines and complete assignments if required 

Knowledge and Skills:

POSITION RESPONSIBILITIES

The list of position responsibilities are not exhaustive and may be supplemented as necessary.

PHYSICAL/MENTAL REQUIREMENTS

The physical/mental requirements described are representative of those an employee may encounter while performing the essential functions of this job and may be supplemented as necessary.

This position is primarily performed indoors in an office environment and involves extensive work at a computer display terminal with the ability to alternate between sitting or standing at will. The employee will frequently bend or twist at the neck and trunk; reach and perform repetitive motions, use the hands in both gross and fine motor manipulation while performing the duties of this job.

Additional physical requirements include the following:

• Physically capable of frequently lifting or moving 10 to 20 pounds
• Ability to crouch, stoop, and kneel
• Clarity of vision at approximately 20 inches or less (i.e., working with small objects or reading small print), including use of computers.
• Manual dexterity for the purpose of using a telephone and keyboarding
• Hear and understand speech at normal levels and on the telephone
• Ability to effectively communicate with others to exchange information
• Ability to operate a motor vehicle 

Reasonable accommodation may be made to enable a person with a disability to perform the essential functions of the job.  

EMPLOYMENT CONDITIONS

This position is part of the professional technical work group. The position will work a schedule of 260 days. Salary and benefits as determined by the current salary schedule. Employee is required to complete all mandatory district training by specified deadlines.

EVALUATION PROCEDURES

Performance shall be evaluated annually according to Board and administrative policies and procedures.

Revised:        June 16, 2019

Revised:        October 5, 2020

Revised:        August 11, 2023

Salary : $100,855 - $108,446