What are the responsibilities and job description for the Admissions Counselor position at Montana State University?
The Office of Admissions is responsible for marketing, recruitment, and orientation of new undergraduate students and the maintenance and processing of their records. The office is responsible for upholding Board of Regents and University requirements, policies, and procedures regarding applications for admission, residency, acceptance of transfer credit, and other issues related to enrollment. Responsibilities of this position include all facets of recruitment for traditional and non-traditional age students including strategy determination, interviewing, travel, and written and telephone communications. Extensive travel is required to establish and maintain contact with prospective freshman and transfer students.
Duties and Responsibilities
Under general supervision of the Associate Director of Admissions – Recruitment, the person in this position will:
- Recruit and provide information to prospective students.
- Develop and maintain positive relationships with high school counselors, community college personnel, community agencies, college/university faculty, and a wide variety of campus offices.
- Research programs at other schools to develop improved methods of attracting students.
- Coordinate the preparation and distribution of print materials and electronic media.
- Represent Montana State University at recruitment events.
- Transport display materials and publications to various locations on and off-campus.
- Perform all duties and tasks related to the support of the Office of Admissions Daily and MSU Friday Visit Programs, including, but not limited to, meeting with prospective students, providing campus tours, participating in student ambassador training, and any other duties as requested.
- Perform related duties as required.
The ideal candidate must have a desire to become a part of a successful and energetic recruitment program, be a goal-oriented self-starter, be able to organize time, tasks, and record-keeping systems, and demonstrate strong interpersonal and communication skills. The incumbent will participate in the overall development of the annual marketing plan and assist with the specific projects and duties assigned.
Required Qualifications – Experience, Education, Knowledge & Skills
- Bachelor’s degree or a combination of extensive post-secondary education and/or applicable experience working in a higher education setting.
- Demonstrated experience effectively coordinating/organizing/prioritizing detailed work and meeting deadlines under minimal supervision while maintaining a positive, effective, and professional approach.
- Demonstrated experience developing and composing print materials and electronic media.
- Demonstrated experience developing and maintaining detailed, accurate record-keeping systems (for the follow-up to prospective students and travel expenses).
- Demonstrated experience with academic and extracurricular programs and activities.
Preferred Qualifications – Experience, Education, Knowledge & Skills
- Experience with college/university student recruitment efforts.
- Experience working on a professional level with high school teachers, counselors, and faculty.
- Demonstrated ability to establish and maintain effective working relationships with an extremely wide range of individuals.
- Experience leading and/or coordinating activities with student groups/organizations.
The Successful Candidate Will
- Ability to communicate effectively with employees and the public in person, virtually, and over the phone.
- Demonstrated excellent written and customer service skills, including effectiveness with large group presentations, small group discussion leading, and one-on-one conversations.
- Ability to establish and maintain effective working relations with co-workers and the public.
- Ability to represent the Office of Admissions and its programs to others in a professional and courteous manner.
- Knowledge of and demonstrated ability to accurately following administrative policies, requirements, and procedures.
Position Special Requirements/Additional Information
This position is overtime eligible and any qualifying, supervisor-approved hours worked beyond the workday will be compensated accordingly (some projects will require overtime).
- In accordance with MSU policy, hiring will be conditional upon successful completion of a pre-employment background check.
- Must possess a valid driver’s license, an acceptable driving record, and meet all State of Montana requirements to operate State/University vehicles. (If successful candidate possesses a valid out-of-state driver’s license, must obtain a valid Montana driver’s license within 60 days of hire.).
- Must be able to transport, move, or position items weighing up to 50 lbs.
- Willingness to travel extensively by both airline and automobile. The typical heavy travel season is September through January, and March through mid-May.
- Willingness and ability to work nights, weekends, or other non-traditional work schedules as necessary. Travel will consist of 20-25 weeks per year.
This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.
Physical Demands
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.
This position has supervisory duties?
No
Posting Detail Information
Number of Vacancies
1
Desired Start Date
Upon completion of a successful search.
Position End Date (if temporary)
Open Date
Close Date
Applications will be:
Screening of applications will begin on January 14, 2025; however, applications will continue to be accepted until an adequate applicant pool has been established.
Special Instructions
EEO Statement
Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.
In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.
In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.
