What are the responsibilities and job description for the Assistant Director- Program Manager II position at Montana State University?
MSU Academic Technology and Outreach (ATO) is an academic unit of Montana State University. ATO works with a variety of campus and community partners to develop and deliver continuing, professional and lifelong learning courses and programs for a wide variety of constituents. The Assistant Director for Continuing and Professional Education has primary responsibility for the outreach mission of ATO, overseeing the development and delivery of dynamic and entrepreneurial educational opportunities, in a wide variety of delivery modes, for constituents of all ages.
Duties and Responsibilities
- Oversee the development, design, implementation and assessment of non-credit courses, conferences, workshops, and programs.
- Facilitate internal and external partnerships as well as funding opportunities to support program development.
- Supervise all staff involved in program development and delivery including Program Managers, Registration Coordinator, BOM, web manager, and student employees.
- Communicate and promote MSU/ATO non-credit services to the campus and community at-large
- Manage program/course budgets to insure program viability.
- Manage 8 separate designated accounts in collaboration with the BOM, and coordinate with the Director and BOM on overall ATO budget management.
- Provide general office management and establish and communicate effective practices and procedures within the office for all staff.
- Communicate the work of ATO through annual reports and other promotional opportunities. Liaise with Registrar and Registrar staff on process and procedures for courses that will appear on an official MSU Transcript.
- Primary responsibility for hiring and supervising student employees.
- Primary responsibility for documenting all procedures for program development, budgeting, delivery, evaluation, and reporting.
Required Qualifications – Experience, Education, Knowledge & Skills
- Bachelor’s Degree or an equivalent combination of education and/or experience.
- Demonstrated experience in program development, management, and implementation Demonstrated experience with budget management including monitoring revenue and expenditures.
- History of positive collaboration and partnerships with a wide variety of constituents.
- Excellent oral and written communication skills.
- Experience with program promotion and marketing including print, social media, and web communications.
- Experience with supervising staff, prioritizing and organizing large volumes of work for multiple staff, and establishing and/or modifying procedures as needed for efficiency.
- Experience with critical thinking and decision making to optimize the development of effective educational outreach programs.
- Demonstrated experience using personal computers and various software such as word processing, spreadsheets, presentation, email, and collaboration tools. (Microsoft Office products preferred)
Preferred Qualifications – Experience, Education, Knowledge & Skills
- Understanding of the land-grant mission of Montana State University and how continuing and professional education and outreach contributes to that mission.
- Advanced higher education degree or coursework such as a Master’s Degree or equivalent education and experience.
- Experience working in a higher education environment.
The Successful Candidate Will
The successful candidate will:
- Communicate effectively with staff and constituents.
- Possess the ability to work as a team member and be respectful of others
- Be self-motivated
- Have excellent organizational skills with strong attention to detail
- Have excellent personnel management skills
- Take pride and ownership in quality work
- Seek opportunities to build partnerships
- Seek innovative solutions
Position Special Requirements/Additional Information
The position requires minimal evening and/or weekend work outside of a normal work schedule to oversee programs when other ATO staff are not available.
This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.
This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.
Physical Demands
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed in this description are representative of the knowledge, skill, and/or ability required.
This position has supervisory duties?
Yes
Posting Detail Information
Number of Vacancies
1
Desired Start Date
Upon successful completion of search
Position End Date (if temporary)
Open Date
Close Date
Applications will be:
Screening of applications will begin on March 18, 2025; however, applications will continue to be accepted until an adequate applicant pool has been established.
Special Instructions
EEO Statement
Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.
In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.
In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.
