What are the responsibilities and job description for the Compliance Program Coordinator position at Montana State University?
The Compliance Program Coordinator will play a vital role in the culture of equity, compliance, safety and reporting across Montana State University.
This position, along with the Chief Compliance Officer, will coordinate university-wide compliance efforts with relevant laws, regulations, and policies including: the Jeanne Clery Act crime statistics, the Annual Security and Fire Safety Report, the University’s Enterprise Risk Management program in conjunction with the Office of the Commissioner of Higher Education (OCHE), and University Policy. They will have the opportunity to gain formal training in Clery Compliance, Enterprise Risk Management and public policy. They will be the first point of contact for phone calls and walk-ins to the office suite.
The University Compliance Office (UCO) strategizes and coordinates compliance efforts across Montana State University. The office responds to compliance issues, educates, and develops management and prevention strategies. The office works closely with legal counsel, compliance practitioners, and experts at the department level to assist with proactive and reactionary strategies. These strategies involve various committees, managing new and revised university policy, and others.
This position, along with the Chief Compliance Officer, will coordinate university-wide compliance efforts with relevant laws, regulations, and policies including: the Jeanne Clery Act crime statistics, the Annual Security and Fire Safety Report, the University’s Enterprise Risk Management program in conjunction with the Office of the Commissioner of Higher Education (OCHE), and University Policy. They will have the opportunity to gain formal training in Clery Compliance, Enterprise Risk Management and public policy. They will be the first point of contact for phone calls and walk-ins to the office suite.
The University Compliance Office (UCO) strategizes and coordinates compliance efforts across Montana State University. The office responds to compliance issues, educates, and develops management and prevention strategies. The office works closely with legal counsel, compliance practitioners, and experts at the department level to assist with proactive and reactionary strategies. These strategies involve various committees, managing new and revised university policy, and others.
Duties and Responsibilities
- Coordinate and support the University’s efforts around compliance with the Jeanne Clery Act including the Annual Security and Fire Safety Report..
- Coordinate and support the University’s Enterprise Risk Management (ERM) program.
- Support the UCO in managing overall university compliance with required educational training efforts for faculty, staff and students.
- Assist with course development in consultation with internal subject area experts, measuring effectiveness and compliance, develop status reports, and distribute required notices.
- Coordinate and support the university policy management and review process.
- Serve as first point of contact for the office suite through phone calls, general emails, or walk-ins: triage requests, respond to straightforward inquiries, and forward as appropriate.
- Assist in developing office systems and procedures to ensure compliance with department, university, state, and or federal policies, procedures, and/or guidelines.
- Act as system administrator for UCO’s policy and case management system; create and run reports, provision and train users, update interface as needed.
- Assist with the updating and managing of the UCO websites; create content and maintain accessibility standards.
- Other duties as assigned.
Required Qualifications – Experience, Education, Knowledge & Skills
- Bachelor’s degree in related field or an equivalent combination of education and/or experience.
- Experience providing customer service to diverse constituency.
- Demonstrated experience using personal computers and various software such as word processing, spreadsheets, database, presentation, email and internet.
Preferred Qualifications – Experience, Education, Knowledge & Skills
- Knowledge of or experience in a higher education environment.
- Experience in case and records management.
- Experience with Microsoft Office software.
- Progressively responsible experience interpreting and applying complex policies, regulations, or laws.
- Demonstrated experience coordinating meetings and maintaining documentation.
The Successful Candidate Will
- Prioritize tasks in a fast-paced environment.
- Commit to a level of customer service that assists constituents in understanding and complying with MSU, State and Federal Regulations.
- Demonstrate excellent communication, problem solving, and time management skills.
- Work both independently and as part of a team while demonstrating innovative and excellent record-keeping skills.
- Exercise good judgement and sound decision-making skills.
- Demonstrate superb organizational skills in maintaining, processing, and tracking detailed information with a high degree of accuracy and close attention to detail.
Position Special Requirements/Additional Information
This job description should not be construed as an exhaustive statement of duties, responsibilities, or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.
Physical Demands
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodation. The requirements listed above are representative of the knowledge, skill, and/or ability required.
This position has supervisory duties?
No
Posting Detail Information
Number of Vacancies
1
Desired Start Date
Upon completion of a successful search.
Position End Date (if temporary)
Open Date
Close Date
Applications will be:
Screening of applications will begin on January 17, 2025; however, applications will continue to be accepted until an adequate applicant pool has been established.
Special Instructions
EEO Statement
Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.
In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.
In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.
