What are the responsibilities and job description for the Undergraduate Academic Services Coordinator position at Montana State University?
The Department of Chemistry and Biochemistry provides instruction, research, and outreach in several contexts. A large undergraduate chemistry program serves students in many disciplines and at several levels. Courses at the graduate level prepare students to be leaders in education and industry. Productive, nationally competitive research programs are pursued by the faculty so that students can acquire the most modern knowledge and techniques.
The Undergraduate Academic Services Coordinator reports directly to the Business Operations Manager and partners with the other Undergraduate Academic Services Coordinator to support the teaching activities and office needs in Gaines Hall.
The Undergraduate Academic Services Coordinator reports directly to the Business Operations Manager and partners with the other Undergraduate Academic Services Coordinator to support the teaching activities and office needs in Gaines Hall.
Montana State University values all perspectives and is committed to continually supporting, promoting and building a whole community, which includes people of many backgrounds. We hope to attract applicants who can teach in a University community and have demonstrated ability in helping students from all backgrounds to succeed.
Duties and Responsibilities
In partnership with another Undergraduate Academic Services Coordinator:
- Assist with general walk-in and phone traffic in Gaines Office.
- Manage general supply ordering for Gaines Hall.
- Provide information to undergraduate students on graduation requirements, assist students in understanding and following academic policies, rules and requirements; register students in restricted-entry courses; coordinate advising activities and events for department and CLS Advising Services; keep students informed of academic and student support services; and process undergraduate student paperwork.
- Track all majors and informs the Business Operations Manager, Department Head, faculty advisors and students of potential issues with students meeting requirements to graduate as well as help to ensure that we have enough spaces in required courses to accommodate all majors.
- Help maintain course waiting lists as required.
- Support faculty in Gaines as required with administrative tasks such as exam printing.
- Provide support to the undergraduate program committee; including researching and preparing data on academic enrollment trends.
- Coordinate the Undergraduate Awards Banquet.
Required Qualifications – Experience, Education, Knowledge & Skills
- Experience performing detailed tasks with a high level of accuracy.
- Experience using databases, spreadsheets, word processing, and e-mail software. Microsoft Office Suite preferred.
- Excellent communication skills, including the ability to explain and communicate detailed information to a wide variety of individuals in person, over the phone or via email.
Preferred Qualifications – Experience, Education, Knowledge & Skills
- Experience using educational software suites such as Degreeworks, D2l, Banner, etc
The Successful Candidate Will
- Provide high level customer service in a positive, professional and helpful manner.
- Appropriately handle confidential records and information.
- Adapt to changing work priorities and frequent interruptions.
- Exercise good judgment and self-motivation.
- Work effectively both independently with minimal supervision and as part of a team.
- Establish and maintain effective working relations with co-workers and the public.
- Represent the Department of Chemistry and Biochemistry and the College of Letters and Science to others in a professional and courteous manner.
Position Special Requirements/Additional Information
Part-time, flexibility in work hours within the constraints of M-F 8-5.
This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.
This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.
Physical Demands
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.
This position has supervisory duties?
No
Posting Detail Information
Number of Vacancies
1
Desired Start Date
Upon completion of a successful search.
Position End Date (if temporary)
Open Date
Close Date
Applications will be:
Screening of applications will begin on February 6, 2024; however, applications will continue to be accepted until an adequate applicant pool has been established.
Special Instructions
EEO Statement
Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.
In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.
In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.
