What are the responsibilities and job description for the Materials Manager - Ambulatory Surgery Center West Nyack, NY position at Montefiore Nyack Hospital?
Day
Monday - Friday, 8:00am - 4:30pm
Full Time
Management
Nyack
NY
$78K - 85K
per year
DESCRIPTION
Responsible for ordering, monitoring, receiving supplies, implants and equipment for facility.
Responsible for obtaining and processing of all invoices and matching to statements; obtaining appropriate vendor credits; forwarding completed materials to Accounts Payable or Business Office Manager in timely manner. Responsible for monitoring usage, maintaining par levels and inventory tracking of all supplies.
Job Specific Responsibilities:
- Work as liaison and resource, communicating with the surgical team and stakeholders across the MN enterprise, to ensure the delivery of required par levels of implants, surgical, anesthesia and pre-op/PACU supplies for the Montefiore Nyack Ambulatory Surgery Center.
- Acts as preceptor to newly hired staff and assist Assistant Director with oversight of staff.
- Collaborate with surgical supply chain staff to maintain programs and processes designed to ensure compliance of service delivery standards.
- Demonstrates database and knowledge of appropriate vendors to obtain appropriate equipment and supplies.
- Maintains current files, records, and catalogs for equipment and sales representatives who service facility.
- Researches vendors to locate specialized equipment as requested by the medical staff and approved by the Medical Advisory Committee.
- Meets with vendor representatives to review new items available and changes in prices.
- Understands responsibility in maintaining proper levels of inventory and timely distribution.
- Places orders in a timely manner when requisitioned by various areas of the facility.
- Monitors orders to ensure correct and timely delivery.
- Supervises receiving area to maintain stores securely.
- Demonstrates appropriate response to changes in schedule to avoid delay in providing equipment and overstock of inventories.
- Reviews schedules well in advance to anticipate any unusual high or low demand for supplies.
- Continually communicates with the Clinical Coordinator and Assistant Director regarding special procedure requirements.
- Determines whether correct orders are received, tracks back orders, and rectifies incorrect charges together with Business Office Manager / Accounts Payable.
- Reviews all invoices for accuracy by coordinating packing slips and purchase orders.
- Reports any invoice discrepancies to Accounts Payable / Business Office Manager before payment.
- Demonstrates knowledge of appropriate systems for the collection and maintenance of records and documentation pertinent to supplies, equipment, and systems.
- Together with the OR Clinical Coordinator, maintains and frequently reviews records of warranties and preventive maintenance requirements and contracts.
- Runs price comparisons on frequently purchased items at appropriate intervals.
- Promotes cost containment and efficient use of facility resources.
- Assists with developing capital budget.
QUALIFICATIONS
Education: High School Diploma or Equivalent.
Experience: Experience in an ambulatory surgery center environment preferred.
Certification/Licensure: N/A
Other: Excellent decision-making and problem-solving skills. Cooperative work attitude toward colleagues, management, patients, visitors and physicians. Excellent interpersonal communication skills.
Ability to perform effectively in a variety of stressful situations in the peri-operative setting.
Demonstrates basic competencies related to the Center’s policies and procedures.
Demonstrates understanding of a Quality Improvement process. Evidence of leadership abilities.
Experience: Experience in an ambulatory surgery center environment preferred.
Certification/Licensure: N/A
Other: Excellent decision-making and problem-solving skills. Cooperative work attitude toward colleagues, management, patients, visitors and physicians. Excellent interpersonal communication skills.
Ability to perform effectively in a variety of stressful situations in the peri-operative setting.
Demonstrates basic competencies related to the Center’s policies and procedures.
Demonstrates understanding of a Quality Improvement process. Evidence of leadership abilities.
Salary : $78,000 - $85,000
