Clinical Scheduler

Job Summary/Objective:

Coordinate the staffing, scheduling, and credentialing activities for Montereau Health Center nursing team members to maintain compliance with Oklahoma State Department of Health (OSDH) regulations and Montereau resident care expectations.

Essential Functions/Duties/Responsibilities:

• Monitor daily staffing pattern against the schedule to assure staffing remains in compliance with state regulations and Montereau policy for the Health Center. Validate number of nursing team members working and hours reported to reconcile timesheets with the Quality of Care Report (QOCR) and assist with regular budgeted team member tracking reviews.
• Analyze nursing team member time and attendance patterns. Identify opportunities to improve efficiency and effectiveness, and situations of misuse or abuse, and notify the Director of Nursing and Assistant Directors of Nursing.
• In coordination with the Infection Preventionist, arrange and maintain documentation for appropriate monthly in-service training, assuring it is provided timely to team members in order to remain in compliance with Oklahoma State Department of Health (OSDH) training regulations and Montereau policies.
• Organize, review, and submit monthly QOC reports and quarterly PBJ reports to the State and Federal government in accordance with regulation requirements.
• Ensure timesheet punch corrections are completed and approved prior to payroll.
• Ensure Baylor Pay and Incentive Pay in added to those timesheets that qualify. Ensure the eligibility for incentive pay has been met.
• Collaborate with Human Resources to maintain team member credential records for new team members and complete a monthly review of all nursing team members to assure that licensure, certification, and annual requirements, including TB skin test and skills checklist, are anticipated, and addressed in advance and do not lapse.
• Assists with new hire orientation for nursing team members.
• Assure that employment status records and call lists are properly maintained and that changes are provided to the Director of Nursing, Assistant Directors of Nursing.
• Code payables invoices in Concur ensuring accuracy of Vendor charges
• Acts as backup support for Admissions department and Supply department to ensure seamless delivery of services in their absence.
• Participate in team member meetings for licensed and non-licensed team members.
• Participates in Caring Partner Rounds.
• Perform other related functions as required or as assigned.

Required Skills/Abilities/Competencies:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office Suite or related software.

Education and Experience

• Previous skilled nursing experience within a long-term care (LTC), assisted living, or hospital environment is preferred
• Previous experience within a Life Plan Community is preferred
• Previous scheduling experience in a healthcare setting is preferred

• Advanced computer competency to utilize and train others in scheduling software programs. OnShift experience preferred
• Proficient in Microsoft Office programs
• Effective group and individual training and teambuilding skills
• Ability to work a variety of shifts (days, evenings, nights, weekends), when needed
• Solid problem solving and decision-making skills
• Strong interpersonal skills and understanding of quality customer management and service
• Ability to effectively interact with a diverse leadership team, team members, residents, and third-party associates, including vendors, providers, and visitors
• Ability to effectively manage sensitive and confidential communications and information, while maintaining a high level of poise, tact, and diplomacy

Physical Requirements:

• An extensive amount of walking, standing, and sitting, with a moderate amount of bending at the waist, kneeling, twisting/turning, reaching above the head and shoulders, and eye-hand coordination.
• Ability to occasionally lift and push up to 25 pounds.
• Frequent use of ordinary communication, including normal levels of hearing and vision, including both near and far seeing, color discrimination, field of vision, and depth perception.
• Ability to use a computer or other office equipment for an extensive period of time.
• Ability to occasionally travel by car.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.