Administrative Assistant - Lifestyle and Wellness

Job Summary/Objective:

The Administrative Assistant will provide support to the Lifestyle & Wellness Department. This person should be experienced, highly organized, and proactive and thrive in a fast-paced, high-intensity environment, and is comfortable with context switching frequently. The AA will manage calendars, travel, and assist with meetings and events. The AA will serve as a trusted liaison between the Lifestyle & Wellness Department and both internal and external stakeholders.

Essential Functions/Duties/Responsibilities:

• Manage a complex calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare correspondence, reports, and presentations.
• Handle confidential information with the utmost discretion.
• Coordinate and manage special projects.
• Provide administrative support to the SIPSE Manager and Lifestyle & Wellness team.
• Assist in development and organization of support materials for meetings (e.g. slide decks, presentations, meeting materials, etc.)
• Prepare and submit expense reports and manage purchase requisitions according to company policies and procedures.
• Assist with UKG payroll management.

Required Skills/Abilities/Competencies:

• Calendar management, meeting organization, and travel coordination experience.
• Proficiency with MS Office (e.g. Word, Excel, PowerPoint, Teams, Outlook), Adobe Acrobat, DocuSign.
• High level of maturity, and ability to exercise good judgement, discretion, and confidentiality in all tasks.
• Able to remain organized and focused in a fast-paced, high-performance environment.
• Expertise in written and verbal communication, demonstrating strategic, professional, and succinct communication.
• Be a forward thinker and anticipate needs.
• Able to work independently and be a problem solver/solution-oriented.
  

  Physical Requirements:

  • The physical activity of this position constantly requires effective talking, hearing, sitting, walking, and standing functions.
  • The position also often involves sedentary work where sitting is required most of the time, with occasional standing or walking.
  • The position also often requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
    

    Other Duties:

    Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.