Accounts Payable Coordinator

Job Title: Accounts Payable Coordinator Business Unit: Finance Location: Madisonville, TX Reports To: AP Shared Services Supervisor Work Schedule: Generally M-F 8am to 5pm Position Type: Full-Time FLSA Status: Non-Exempt Position Summary: The Accounts Payable Coordinator is responsible for overseeing the full cycle of accounts payable for all Monterey Mushroom facilities. This position is responsible for completing payments and expenses by receiving, processing, verifying, paying, and reconciling invoices. The Accounts Payable Coordinator will oversee both raw and packing materials, researching discrepancies and inputting data for invoicing and payments as well as preparing monthly reports. In addition, the Accounts Payable Coordinator may be required to participate in departmental duties; answering phones, sharing front desk duties, and supporting management with ad hoc projects as needed. Job Requirements: To perform this job successfully, an individual must be able to perform each essential duty in a satisfactory manner. The requirements listed below are representative of the knowledge, skill, and ability required for this position. Reasonable accommodations may be made to ensure individuals with disabilities are able to perform the work functions. What we expect? Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices in a fast-paced, high-volume environment. Charges expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries. Pays vendors by monitoring discount opportunities; scheduling and preparing checks; resolving purchase orders, contracts, invoices, or payment discrepancies. Issues stop payments or purchase order amendments. Maintains the A/P filing system and accounting ledgers by verifying and posting account transactions in a timely manner. Assist in the monthly close process, including A/P accruals and inventory reconciliations. Maintains financial security by following internal accounting controls. Ability to work with State Use Tax recording and reporting requirements. Ability to work with remote departments at other facilities to accomplish responsibilities Departmental Backup duties may include but not be limited to front desk duties, payroll, or A/R backup. Observe and practice safety and housekeeping procedures and attend safety meetings. Ad hoc projects for Shared Services team as needed. What we are looking for? High School diploma or equivalent. Minimum of 2 years prior accounting experience preferred. The ability to track and analyze information and compile data into report form. Skilled at tracking budgets and expenses. Exceptional organization and time management skills, including the ability to multitask. Excellent communication and administrative skills. Computer literate with intermediate proficiency in Microsoft Office Suite (Word, Excel, Access), accounting software, Accounts Payable automation tools, and Google. The ability to build and maintain vendor relationships. Reconcile monthly vendor account statements. Process payables for multiple facilities within the network. Desired: Proficient knowledge of JD Edwards or Esker desired. Experienced 10 key operators.