Temporary Pool - Accounting Specialist III

Monterey Peninsula College

Temporary Pool - Accounting Specialist III

Salary: $26.57 - $34.02 Hourly

Job Type:

Job Number: 2024-00016

Closing: Continuous

Location: Monterey, CA

Division: Administrative Services

Description

ACCOUNTING SPECIALIST III

JOB SUMMARY

Under general supervision, perform specialized, complex and responsible duties involved in the preparation and maintenance of financial records and reports associated with the accounting office. Receive limited supervision within a broad framework of standard District policies and procedures and governmental rules and regulations. Perform various duties regarding accounting analysis; prepare financial reports for the District.

Example of Duties

Essential Functions

• perform advanced and complex accounting duties - related to trust funds, categorical programs, federal student financial aid, scholarships and loans and associated student accounting.

• Prepare and maintain control and subsidiary accounting records involving a variety of transactions and accounts.

• Prepare journal entries and periodic reconciliations of general ledger, general journals, subsidiary accounts, and bank statements,

• Prepare trial balances, financial reports, profit and loss statements and balance sheets.

• Maintain fiscal records for federal and state projects.

• Review and ensure posting to proper account and general ledger; financial and statistical data to proper account and adjust accounts.

• Prepare warrants, invoices and similar documents; collect and distribute as required.

• Perform a variety of complex calculations and financial/statistical record-keeping utilizing databases, financial software and spreadsheets; verify accuracy of financial and numerical data and resolve discrepancies.

• Assist department staff with special projects during peak workload periods including preparation of the 1099 tax forms at year end.

• Ensure payments, receipts and documentation are in accordance with District, County, State and Federal laws, regulations and procedures.

• Receive, review and process invoices; adjust variances or disagreements with vendors and students; prepare journal entries.

• Monitor cash balances in various accounts; balance and reconcile general accounts as assigned.

• Prepare financial and statistical reports related to assigned division/department for State and Federal agencies if directed to do so; create computerized spreadsheets; input/retrieve a variety of fiscal and statistical information.

• Review budget records, post receipts and expenditures according to established procedures; verify authorization, budget account codes and availability of funds for requisitions; post and process accounts.

• Prepare related reports and maintain a variety of files.

• Interpret, explain and apply rules, regulations and practices; respond to inquiries and provide information to District employees, vendors and others.

• Perform a variety of support duties which may include, but is not limited to answering the phone; operate a variety of office and accounting machines, including calculator and computer peripherals.

Other Duties

• Perform other related duties as assigned.

• Participate on committees as required.

Qualifications

Education and Experience

Any combination of education, experience, and training that would indicate possession of the required knowledge, skills, and abilities listed herein. For example, completion of two years of college level course work in accounting or related fields, and three years of experience with increasingly responsible activities, use of financial software (QuickBooks, Escape) and the preparation of financial statements.

DiversityDemonstrate an understanding of, sensitivity to and appreciation for, the academic, ethnic, socio-economic, disability and gender diversity of students and staff attending or working on a community college campus.

Knowledge

Knowledge of: Principles and practices of public sector accounting in a college setting, fundamental concepts and basic methods of internal auditing, accounting systems and procedures; GAAP; GASB; cash control processes; general office and records keeping procedures; security risk and control procedures related to accounting and cash handling; the importance of protecting the confidentiality of financial records; operation of computer and applicable

software; telephone techniques and etiquette; basic operation of standard office machines; knowledge of Microsoft Suite preferred.

Abilities

Ability to: perform complex bookkeeping functions, and mathematical computations; prioritize tasks and do several tasks simultaneously; apply rules and regulations to practical situations; assemble and organize data; prepare worksheets and reports; use appropriate and correct English spelling, grammar, and punctuation; perform arithmetical calculations with speed and accuracy; accurately and efficiently use a variety of software to produce spreadsheets and other documents as needed to fulfill the requirements of the job; learn and successfully use new software programs as required to fulfill the requirements of the job; communicate effectively in both oral and written form; understand and carry out both oral and written directions; work effectively to meet deadlines; maintain the security and confidentiality of specified records and information; establish and maintain effective work relationships with those contacted in the performance of required duties; demonstrate an understanding of, sensitivity to and appreciation for, the academic, ethnic, socio-economic, disability and gender diversity of students and staff attending or working on a community college campus.

PHYSICAL EFFORT/WORK ENVIRONMENT

Light to moderate physical effort; occasional standing or walking; periodic handling of lightweight parcels up to 15 pounds. Indoor work environment.

Work Schedule / Supplemental Information

Starting Hourly Pay $26.57 (Step A) - $34.02 (Step F) Assigned Shift Monday - Thursday, 9:00 AM - 4:30 PM / 21-28 hours a week*Management reserves the right to change schedules as needed

How to Apply

Visit www.mpc.edu/employment and select "classified and other positions." Here you will find the announcement and the "apply" button in the upper right-hand corner. You will be asked to log-in or create a new user account.

Complete all required fields of the application and:

• Attach a .pdf of your cover letter that describes why you are interested in the position and how your background applies to the major duties of the position. Please address each of the desirable qualifications listed in this job announcement (2 pages maximum).

• Attach a .pdf of your resume

• Answer the required diversity statement

Only items listed above will be reviewed by the screening committee. Human Resources does not accept additional materials such as: letters of reference, test scores from other institutions, certificates of courses/programs completed, letters of commendation from schools, or transcripts with your application. Such items, if included, will not be forwarded to the selection committee. If you are a finalist, HR will request any reference information that is required. Monterey Peninsula College reserves the right to close or continue the recruitment at any time.

Conditions of Employment

Offers of employment are contingent upon Governing Board's approval. Employment with Monterey Peninsula College is not complete or official until applicants meet all pre-employment requirements. All new employees are required to submit proof of freedom from tuberculosis and proof of eligibility to work in the United States. Employees must sign the Oath of Affirmation of Allegiance, and submit fingerprints.

For additional information regarding the recruitment please contact

Gerardo Cardenas Hernandez

Human Resources Specialist

mailto:gcardenashernandez@mpc.edu

831-645-1392

Monterey Peninsula Community District is committed to achieving educational equity for all students as outlined in the District's Governing Board Goals, Educational Master Plan, Equal Employment Opportunity Plan, and Student Equity Plan. We provide students with a rich and dynamic learning experience that embraces differences emphasizing collaboration, engaging students in and out of the classroom, and encouraging them to realize their goals and become global citizens and socially responsible leaders. When you join our team at Monterey Peninsula College, you can expect to be part of an inclusive, innovative, and equity-focused community that approaches higher education as a matter of social justice requiring broad collaboration among faculty, classified staff, administration, students, and community partners.

Monterey Peninsula College is designated as a Hispanic Serving Institution (HSI) and is an affiliate of the statewide Umoja Community of California Community Colleges. Monterey Peninsula College has a diverse student population that is a reflection of the communities it serves. MPC serves approximately 12,000 students (for the 2020-21 year). MPC's comprehensive curriculum and student services are designed to meet the needs of a diverse student body and include transfer, career and technical education, basic skills, and continuing education offerings.

We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate will be an equity-minded individual committed to collaborating with faculty, classified staff, administration, students, and community partners who are also committed to closing equity gaps. An equity-minded individual is a person who already does or has demonstrated the desire to:

(1) Understand the importance of holding ourselves accountable as educators for closing equity gaps and engaging in equitable practices;

(2) Reframe inequities as a problem of practice and view the elimination of inequities as an individual and collective responsibility;

(3) Encourage positive race-consciousness and embrace human difference;

(4) Reflect on institutional and teaching practices and aim to make them more culturally responsive; and

(5) Strategically build buy-in and participation among colleagues for equity-related initiatives

Monterey Peninsula College seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping all students achieve their educational goals. All departments strongly encourage collaboration across disciplines to create inclusive, integrated, and interdisciplinary learning experiences. College faculty are expected to be knowledgeable about, and willing to use, different learning and teaching methods appropriate to the students they serve.

To apply, visit https://apptrkr.com/5779820

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Salary : $27 - $34