What are the responsibilities and job description for the Secretary position at Montessori Center Of Nyack?
**Job Description: School Secretary (Coordinating with Parents)**
**Position Title**: School Secretary
**Department**: School Administration
**Reports To**: School Principal or Administrative Supervisor
**Job Summary**:
The School Secretary serves as the primary point of contact for parents, guardians, and the school community, facilitating effective communication and coordination. This role involves administrative support, parent engagement, and ensuring a welcoming and organized environment to foster positive relationships between the school and families.
**Key Responsibilities**:
1. **Parent Communication and Coordination**:
- Act as the first point of contact for parents via phone, email, in-person visits, or school communication platforms.
- Respond to parent inquiries promptly, providing information on school policies, events, schedules, and student-related matters.
- Schedule and coordinate parent-teacher conferences, meetings, and school events, ensuring clear communication of dates, times, and expectations.
- Distribute newsletters, announcements, and other school communications to parents in a timely manner.
2. **Administrative Support**:
- Maintain accurate student records, including contact information, attendance, and emergency contacts, ensuring confidentiality and compliance with data protection regulations.
- Manage incoming and outgoing correspondence, including permission slips, forms, and other parent-related documentation.
- Assist with enrollment processes, guiding parents through registration and required paperwork.
