What are the responsibilities and job description for the Community Use Scheduler position at Montgomery College?
Job Description
Montgomery College, Germantown Campus, has an immediate need for a Full-time Community Use Scheduler in the Facilities Department at the Germantown Campus. The work schedule is Monday – Friday; 8:00 am – 4:30 pm. This is a Bargaining, Non-exempt, Grade 15 position. Non-exempt positions are not eligible to work a secondary job at Montgomery College. Montgomery College promotes and creates a working and learning environment rooted in the basic tenets of fairness, diversity, and inclusiveness.
Duties include but are not limited to:
- Responsible for approving and scheduling conference centers, breakout rooms, conference and lecture halls and non-instructional classrooms, GT Globe Hall and GT Conference Center for administrators, faculty, staff, student groups, community groups and government agencies.
- Input event information, with supporting documents, into the shared Community Use Calendar for internal support team members for their review and consideration to successfully support space/event customer requests.
- Every Friday, create and distribute Weekly Event Report to the leadership teams across the Germantown Campus.
- Collaborate with appropriate individuals for approval when reserving, theatres, gym, planetarium, swimming pools, and discipline-specific classrooms.
- Consult and collaborate with customers on space usage, costs, and the College Policies and Procedures, the Protection of Minors on Campus requirements, Certificates of Insurance forms and Profit or Non-Profit status. Help customers determine the best set-up for their needs and coordinate with MC support services and media resources; make necessary adjustments and modifications as necessary.
- Generate Revenue by calculating and creating the customer invoice. Ensure revenue is coded to the appropriate cost center, ledger and spend category. Provide customer with their invoice, ensure receipt, and track & manage until customer payment is received in a timely manner.
- Meet with Facilities Teams weekly to ensure all event requirements are understood and covered by the appropriate shifts. Additionally, communicate daily reminders of events to appropriate Facilitates Teams.
- Perform general administrative support work and provide administrative support to Director, Executive Associate and Administrative Aide.
- Assist in training and supporting Student Aides.
- Schedules and coordinates the use of all passenger vans for administrators, faculty, and staff. Reviews all requests and documentation for accuracy and compliance and ensures the requested driver is qualified to drive the college owned vehicles. Regularly maintains a list of all drivers who can operate college owned vehicles.
- Ensure drivers complete van request forms and record mileage before and after each trip. Records miles used on passenger vans, calculates and creates invoices for all college department charge-back through monthly billing.
- Collaborate with MC Insurance Department to inform of any accidents or damage to vans while in use. Inform and discuss with Campus Fleet Department any service repairs or breakdowns of vans.
- Deliver outgoing departmental mail to the mailroom and pick up and distribute incoming mail.
- Answer incoming telephone calls, including covering the Helpdesk, answering phones for co-workers and the facilities director.
- Update and edit the facilities website.
- Performs other duties as assigned.
Required Qualifications:
- High School diploma or G.E.D. etiquette or the equivalent combination of education, training, certification and/or experience that provides the required knowledge and expertise to perform the essential functions of the job may be considered.
- Two years of experience with computer software applications, office operations, report writing, telephone
- Thorough knowledge of modern office practices and procedures; standard office equipment including desktop computers; room and van scheduling software.
- Effective communication skills including interpersonal relations; customer service techniques; operating a desktop computer and various office equipment such as calculators, copiers, faxes, etc.
- Excellent skills and knowledge of Microsoft office Suite, including Excel, Word, Power Point, Outlook mail and calendar.
- Excellent leadership, customer service, organizational and presentation skills as well as the ability to lead, instruct, guide and motivate others.
- Eligible applicants must currently be authorized to work in the United States and not require employer visa sponsorship
Preferred Qualifications:
- Articulate, personable, and out-going with high energy.
- Excellent critical thinking, with the ability to multi-task and quickly adjust priorities as appropriate.
- Excellent follow-up skills.
Hiring Range: $18.55 - $23.19 hourly. Initial salary placement for new hires falls between the minimum and midpoint of the range and is based on relevant candidate experience and internal equity. The maximum salary for this position is $27.82.
Application Process:
- Initial salary placement is based on internal equity and relevant candidate experience. Please include a complete resume/application including all relevant or related experience.
- Online applications must be received by February 7, 2025
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For consideration, you must: (optional)Include dates of employment in your application or attachment;Submit a cover letter along with an un-official copy of your transcripts from your highest degree earned.
For degrees earned outside of the U.S., a copy of your education equivalency, conducted by a nationally recognized evaluation service, must be included in your application.
As a condition of employment, the following are required at the time of hire:
- Successful completion of a background check and degree verification (if applicable).
- Participation in a Maryland State Retirement System plan (Pension or Optional Retirement Plan, depending on the position). If you are already retired from the Maryland State Retirement System, you may not enroll in a Maryland State Retirement System plan at Montgomery College and may have earnings restrictions, per state law.
Our
benefits
package includes: generous paid vacation, sick, paid holidays, medical, dental, vision, group legal benefits, professional development, retirement plan, educational assistance, tuition waiver for employee and dependents, wellness programming including onsite gyms, pools and classes.
If a reasonable accommodation is needed to participate in the job application or interview process, please contact Human Resources and Strategic Talent Management at 240-567-5353 or
HRSTM@montgomerycollege.edu
. We require at least two weeks advance notice to enable us to provide the requested accommodation.
Montgomery College is an equal opportunity employer committed to promoting and fostering diversity among its student body, faculty, and staff.
Montgomery College is a tobacco-free and smoke-free workplace.
Closing Date
Friday, February 7, 2025Salary : $19 - $23
