Administrative Specialist I - Volunteer Services, Grade N18

About the Position

The anticipated salary upon hire: $60,513 - $81,259

WHO WE ARE
The Montgomery County Police Department (MCPD) is made up of approximately 1,300 sworn officers and approximately 650 support personnel. The Police Department was established in 1922, and today is responsible for providing service to a County with a population of over one million people.

WHO WE ARE LOOKING FOR
We are seeking to fill the Administrative Specialist I position within our Volunteer Services Section in the Police Personnel Division. We are looking for an individual that possess excellent customer service skills, strong communication skills to collaborate effectively in a ranked structure with both sworn and civilian personnel, ensuring prompt service in a fast-paced environment, and work independently while performing duties.

What You'll Be Doing

The position will handle planning and managing daily office administrative work and providing professional level Human Resources services to the Police Department.

Duties will include providing reception Monday through Friday during business hours for the Volunteer Resources Section, assisting with recruiting and placement of volunteers and interns.

Duties include but are not limited to:

• Reviewing and updating vacancy lists.
• Screening applications; scheduling interviews, coordinate background investigations & fingerprinting, negotiating start dates, and preparing appropriate correspondence.
• Providing detail-oriented support and organization by ensuring proper office functionality and troubleshooting problems while maintaining confidentiality, accuracy and efficiency.
• Running reports and compiling statistics for the Section
• Responding to inquiries from internal and external individuals, agencies, and organizations.
• Assist in identifying work assignments and monitoring work placements.
• Assisting in planning events and activities for volunteers and interns.
• Scheduling meeting and calendar maintenance.
• Providing office coverage in the absence of the Program Manager.
• Support the Section’s social media presence, including hiring platforms.

Minimum Qualifications

Experience: One (1) year of professional administrative experience in Human Resources or Law Enforcement.

Education: Graduation from an accredited college or university with a Bachelor’s Degree.

Equivalency: An equivalent combination of education and experience may be substituted.

Preferred Criteria, Interview Preferences

• Experience recruiting and interviewing in a public safety environment.
• Knowledge of volunteer administration, specifically of dynamic management techniques employed in motivating non-paid workers, as well as the appropriate application of volunteer resources for coordination, training and orientation in a public safety environment.
• Experience with database management for volunteers utilizing Volgistics as well as Wufoo, Mailchimp.
• Experience utilizing graphic design software, social media and hiring platforms for marketing purposes.
• Insight into criminal justice/law enforcement policies/procedures as gained through community involvement, course work, career experience, or volunteer work.

IMPORTANT INFORMATION

The Office of Human Resources (OHR) reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position.

Montgomery County Government(MCG) is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring reasonable accommodation for any part of the application and hiring process should email OHR at OHR@montgomerycountymd.gov. Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.

MCG also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, refer to the Careers webpage on Hiring Preference.

All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills, and abilities required to minimally perform the job. The applicant's responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria or interview preference status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on the Eligible List as a "Lateral Transfer" candidate and may be considered for an interview.

This will establish an Eligible List that may be used to fill both current and future vacancies.

If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.

Montgomery County Ethics Law: Except as provided by law or regulation, the County's "Public Employees" (which does not include employees of the Sheriff's office) are subject to the County's ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at 19A-12 of the County Code. Additional information about outside employment can be obtained from the Ethics Commission website.