Executive Administrative Assistant, (Grade N17)

About the Position

The anticipated salary upon hire: $58,152 - $85,791

WHO WE ARE

Montgomery County Department of Transportation’s (MCDOT) mission is to move people and connect places with seamless, equitable transportation options that are safe, environmentally responsible, and support economic growth and vibrancy in Montgomery County. MCDOT supports its residents, commuters and visitors with transit options and infrastructure that provides seamless transportation services to the public.

WHO WE ARE LOOKING FOR

The Division of Transportation Engineering is currently recruiting for an Executive Administrative Aide who has a strong foundation in executive-level administrative support, with expertise in written communication and document preparation. The successful candidate should be highly organized with demonstrated ability to manage multiple tasks and priorities.

• You are detail-oriented, organized, timely, and reliable
• You are self-sufficient and a problem-solver who can keep work functions flowing
• You convey information professionally and work well with people at all job levels, from field to management
• You are skilled in using a computer and automated office technology. This may include but is not limited to, knowledge of Microsoft Office products (Word, Excel, Outlook, PowerPoint, Office 365), SharePoint, Adobe Creative Suite products (Acrobat, Photoshop, Illustrator, and InDesign), and online meeting platforms (Zoom, Microsoft Teams, Webex, Adobe Connect, etc.),

What You'll Be Doing

Specific Responsibilities include, but are not limited to the following:

• Provide executive level administrative support, office management services, and confidential secretarial support to the Division Chief.
• Manage the Division Chief’s calendar, arrange meetings, distribute work assignments from Chief to appropriate staff.
• Establish clerical office procedures; prepare and direct the preparation of correspondence and other documents for the signature of office staff, Division managers, the Department Director, and the County Executive, using proper grammar, style format, etc.,
• Maintain confidential records.
• Prepare various monthly reports, carryout special assignments for the Division Chief, and perform related duties as requested.
• Effectively exchange routine and non-routine information (facts and ideas) with others in writing. This includes information exchange with a wide range of individuals, including executives and the general public, about diverse issues, and the ability to encourage effective written communication by personal contacts.
• Develops, maintains, and modifies office filing, recordkeeping, and correspondence control systems to ensure timely responses to correspondence and actions and proper maintenance of data and records.
• Uses the Internet and a wide variety of modern office software, such as Microsoft Office and desktop publishing applications, and computer equipment to conduct research, communicate, create spreadsheets, manipulate data and perform related functions for the principal and/or staff. May serve as an internal resource for computer users and internal point of contact for trouble calls to County information technology staff. May develop and maintain department/division Web pages or post information to the Web.

Minimum Qualifications

Preferred Criteria, Interview Preferences

• Possession and maintenance at all times of a valid Class "C" (or equivalent) driver’s license from the applicant's state of residence.
• Experience in providing executive level support.
• Experience in preparing and proofreading correspondence (i.e., business English, grammar, spelling and punctuation, etc.).
• Experience maintaining calendars and preparing documents using Microsoft Office applications.
• Experience in overseeing/managing an office and establishing office procedures.
• Experience with internet posting and managing and/or maintaining web pages

IMPORTANT INFORMATION

The Office of Human Resources (OHR) reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position.

Montgomery County Government(MCG) is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring reasonable accommodation for any part of the application and hiring process should email OHR at OHR@montgomerycountymd.gov. Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.

MCG also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, refer to the Careers webpage on Hiring Preference.

All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills, and abilities required to minimally perform the job. The applicant's responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria or interview preference status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on the Eligible List as a "Lateral Transfer" candidate and may be considered for an interview.

This will establish an Eligible List that may be used to fill both current and future vacancies.

If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.

Montgomery County Ethics Law: Except as provided by law or regulation, the County's "Public Employees" (which does not include employees of the Sheriff's office) are subject to the County's ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at 19A-12 of the County Code. Additional information about outside employment can be obtained from the Ethics Commission website.