Financial Manager

This position is responsible for preparing, monitoring, analyzing, and reviewing all components of the general ledger, budget, and all other financial components of the county, including related component units, and assuring the accuracy and integrity of all information reported. Also responsible for the oversight and management of accounts receivable, accounts payable, grants, internal controls, fixed assets, and financial reporting.

Minimum Experience: Five (5) years of increasingly responsible experience in governmental finance and accounting including three (3) years of administrative and supervisory responsibility.

Minimum Education: Bachelor’s degree from an accredited college or university with major course work in finance, accounting, public administration, business administration or a closely related field.

Certifications, Licenses:

• Must have dependable transportation.
• A pre-employment criminal background check is required.
• Certified Public Accountant (CPA), Certified Public Finance Officer (CPFO), or Certified Government Financial Manager (CGFM) preferred.
• Obtain CCFO (Certified County Finance Officer) within 3 years of start of employment.

GENERAL POSITION DUTIES AND RESPONSIBILITIES:

The following duties are normal for this position. However, they are not to be construed as exclusive or all–inclusive. To perform this job successfully, an individual must be able to perform each duty satisfactorily. Other duties may also be required or assigned.

• Plans, organizes, and supervises overall work performance and daily activities of assigned employees to ensure accuracy and compliance with established procedures, provides training and review of work, interviews and recommends hiring of personnel, conducts performance appraisals and related management actions.
• Advises personnel on day-to-day issues and questions, assesses, and provides for training needs, initiates employee recognition, promotion, disciplinary action, and discharge processes as necessary and appropriate.
• Assists with interviewing and selection of new employees. Provides training and instructions and ongoing training needs. Assigns tasks, reviews work and prepares performance evaluations. Provides staff coaching/counseling. Aids and answers questions, gives advice and recommendations to staff.
• Coordinates, through subordinate staff, the department’s work plan(s); assigns projects and programmatic areas of responsibility; reviews and evaluates work methods and procedures; meets with management staff to identify and resolve problems.
• Assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement; directs and implements changes.
• Recommends and assists in the implementation of division of goals and objectives; assists with developing policies and practices and implementation of approved policies and procedures for the division.
• Evaluates and implements goals and objectives; monitors and ensures compliance with applicable Federal, State, and local laws, rules and regulations.
• Provides an excellent experience for all customers by demonstrating courteous and cooperative behavior when interacting with visitors, the public and County staff; ensures staff provide an excellent experience for all customers.
• Assists with the overall accounting and management of grants across the county, including implementing and maintaining county-wide grant processes, assisting with the management and completion of grant reporting, and ensuring grant files are complete and accurate.
• Ensures accounting practices follow GAAP and changes in accounting standards/reporting are properly implemented and followed.
• Assists with the oversight of the fixed asset system to include additions/deletions, depreciation processing, account reconciliations, auditing, and reporting.
• Maintains the Uniform Chart of Accounts in compliance with the State Comptroller’s Office.
• Consults with the Director, Assistant Director, and other County Leadership in reviewing financial operations, departmental activities, reviews and resolve problems, receives advice and direction, and provides recommendations.
• Oversees revenue collections for County departments.
• Assists in Preparing end-of-year closing for all funds and their sub-funds; balances encumbrances, calculates receivables, and sets up designations and reserves.
• Assists with debt management, including the issuance of new debt and evaluating future debt requirements.
• Conducts research as requested by County Commissioners, elected officials, department heads and the general public.
• Prepares and generates various reports; reviews reports for accuracy; performs applicable calculations; forwards and/or files reports appropriately.
• Coordinates audit activities; provides required documentation and information to auditors during audits.
• Assists in the yearly preparation of the County Budget and participates in the yearly budget hearings as needed. Projects the estimated fund balances of the County in preparation for the Budget Committee to make budgetary decisions on the yearly county expenditures and assists in setting the yearly tax rate.
• Other duties as assigned.

FISCAL RESPONSIBILITIES

• Responsibility and accountability for Operating and Capital Budgets.
• Authority to approve finance departmental expenditures in the absence of the Director and Assistant Director.

COUNTY ORGANIZATION DUTIES AND RESPONSIBILITIES:

• Represent the Accounts and Budgets Department to other County departments, elected officials, and outside agencies and organizations.
• Provide staff assistance to the Director and Assistant Director; serve as an advisor and resource to department personnel.
• Respond to and resolve difficult and sensitive citizen inquiries and complaints.

SUPERVISORY RELATIONSHIPS:

Reports to the Director. Works independently with general guidance from the Director to ensure coordination of objectives and priorities among Divisions. Works under the guidelines of various governmental financial and accounting regulations as well as under the County’s policies, procedures, and various other regulations. Supervises assigned staff directly.

JOB QUALIFICATIONS – KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

• Management and supervisory practices and principles, including the ability to make final employment recommendations, preparing performance evaluations, managing time off, and maintaining personnel records.
• GAAP and GAS standard applications.
• Management skills to analyze programs, policies, and operational needs.
• Mathematical concepts such as probability, statistical inference, fractions, percentages, ratios, and proportions.
• Principles and practices of budget preparation and administration.
• Pertinent Federal, State, and local laws, codes, and regulations.
• Computer software consistent for this position.
• Current office practices and procedures consistent for this position.

Skill in:

• Analyzing complex administrative information and issues, defining problems and evaluating alternatives, and recommending methods, procedures, and techniques for resolution of issues.
• Managing multiple projects and prioritizing multiple tasks and demands.
• Applying solid business acumen, management reporting and problem-solving.
• Installing and maintaining sound fiduciary practices and internal controls.
• Communicating clearly and concisely in both written and verbal form.
• Applying judgment and discretion in resolving problems and interpreting policies and regulations.

Ability to:

• Set work priorities and train, direct, motivate, and evaluate the work of assigned staff.
• Select, supervise, train, and evaluate staff.
• Delegate authority and responsibility.
• Develop and administer departmental goals, objectives, and procedures.
• Prepare clear and concise administrative and financial reports.
• Prepare and administer large and complex budgets.
• Research, analyze, and evaluate new service delivery methods and techniques.
• Interpret and apply Federal, State, and local policies, laws, and regulations.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain accurate records of assigned activities and operations.
• Analyze facts and to exercise sound judgment in arriving at conclusions.
• Handle sensitive interpersonal situations calmly and tactfully.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Maintain confidentiality and discretion regarding business-related files, reports and conversations, within the State and Federal statutes.
• Work the allocated hours of the position.
• Adapt and take control of situations, dictating subordinate activities in a responsible manner.
• Evaluate, audit, deduce, or assess data using established criteria.
• Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.

WORK ENVIRONMENT:

Work is performed in a typical indoor office setting; and is mostly sedentary with periods of mobility and light physical activity. The noise level in the work environment is usually moderate. Level of responsibility subjects the incumbent to moderate stress due to interruptions.

PHYSICAL AND MENTAL REQUIREMENTS/ACTIVITIES:

• This work requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting, frequently requires standing, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires walking, stooping, kneeling, crouching, or crawling and reaching with hands and arms.
• Specific vision abilities required by this job include close, distance and peripheral vision; depth perception; and the ability to adjust focus. Will spend a large amount of time viewing a computer screen.