What are the responsibilities and job description for the Facilities maintenance Manager position at Montgomery County, OH?
Position Overview
Management level in the area of healthcare maintenance operations, under general direction of the Stillwater Center Assistant Director, requiring extensive knowledge of the operation and maintenance of building systems, facilities maintenance compliance, including code compliance, health and safety regulations, project management, planning design and construction and the ability to lead assigned staff. Performs the material and substantial duties of the classification more than 50% of the time.
Summary of Job Duties
Responsible for the overall management and operation of the Stillwater Center maintenance operations, ensuring that the environment is safe, efficient, and conducive to resident care. Coordinate facility-related projects, work closely with clinical staff, administrative personnel, and external vendors to maintain a high standard of service and to support the healthcare mission. Maintain open lines of communication with other department managers, providing routine updates of the status of projects.
Facility Management:
Oversee the day-to-day operations of healthcare facilities, ensuring all systems (HVAC, plumbing, electrical, etc.) are functioning optimally. Develop and implement preventive maintenance programs to minimize downtime and extend the lifespan of facility equipment.
Regulatory Compliance:
Ensure that all facilities comply with local, state, and federal regulations, including health and safety standards; conduct regular inspections and audits to ensure adherence to policies and procedures.
Project Management:
Plan, coordinate, and execute facility-related projects, including renovations, expansions, and equipment upgrades. Manage budgets, timelines, and resources for facility projects, ensuring completion within scope and budget.
Safety and Risk Management:
Develop and implement safety protocols and emergency response plans and conduct training sessions for staff on safety procedures and emergency preparedness.
Vendor Management:
Establish and maintain relationships with contractors and service providers, negotiate contracts and oversee service delivery. Monitor vendor performance and address any issues that arise.
Team Leadership:
Supervise and mentor facilities staff, providing guidance and support for professional development. Foster a collaborative work environment that promotes teamwork and effective communication.
Budgeting and Financial Management:
Prepare and manage the facilities budget, track expenses and identify cost-saving opportunities. Analyze financial reports related to facility operations and make recommendations for improvements.
Sustainability Initiatives:
Promote and implement sustainable practices within facility operations, including energy efficiency and waste reduction.
Minimum Qualifications and Requirements
Bachelor’s degree in Facilities Management, Healthcare Administration, or a related field; Master’s degree preferred. Minimum of five (5) years of experience in facilities management, with at least three (3) years in a healthcare environment; OR alternative, equivalent evidence of the Minimum Class Requirements.
Knowledge of healthcare regulations, safety standards, and building codes.
Strong leadership, communication, and organizational skills. Proficient in project management and budgeting software. Certification in facilities management (e.g., CFM, FMP) is a plus.
Supplemental Information
Driving Requirement:
Must maintain a current valid United States driver’s license with an acceptable driving record.
Training and Development: N/A
Unusual Working Conditions:
The position may require occasional evening or weekend work, as well as on-call availability for
emergencies. Physical demands may include lifting, walking, and standing for extended periods.
Probationary Period: 180 days
