Administrative assistant

The Human Resources Administrative Assistant provides administrative support for the CTEH Human Resources department. Job responsibilities involve handling a wide range of administrative support tasks across a variety of disciplines and requires working independently, with minimal supervision.

An individual in this position must be exceedingly well organized, flexible, and enjoy the administrative challenges of supporting a fast-paced office environment.

The position requires that the individual maintain the utmost confidentiality regarding information obtained, learned, and utilized by them in the performance of their duties.

This position is in our North Little Rock corporate offices and reports to the HR Business Partner.

Time Type : Full-Time

Pay Range : Commensurate with experience

ACTIVITES / TASKS / SCOPE

• Initiates contact with employment applicants. Updates recruiting tracker as needed.
• Orders and tracks medical clearanceswith CTEH nursing staff.
• Orders and tracks background checkswithin employment screening technology.
• Completes and tracks new hire information technology checklist.
• Processes new hires in Human Resources Information System (HRIS)(Workday).
• Completes I-9 and E-Verify processes.
• Schedules and conducts new hire orientation.
• Maintains organizational charts and email distribution lists.
• Creates and maintains new hire employee files.
• Conducts quarterly I-9 audit.
• Complies, prepares, and publishes content, for the monthly company employee newsletter.
• Assist in employee status change process.
• Runs errands for department and company as needed.
• Assists with planning and execution of special events such as organization-wide meetings, employee recognition events, holiday parties, and celebrations.

Acts as part of a phone relief rotation for the main office receptionist.

• Maintains building access and inventory.
• Orders, stocks, and maintains inventory of office and pantry supplies.
• Performs other duties as may be assigned.

KNOWLEDGE, SKILLS, & ABILITIES

• Working understanding of Human Resource principles, practices, and procedures.
• Knowledge of HR Laws (e.g., FMLA, FLSA, HIPAA, etc.) preferred.
• Possess strong computer skills in a Windows-based environment and strong knowledge of the Microsoft Office Suite, including advanced Excel functions, MS Word, Visio, and Power Point.
• Possess excellent verbal and written communication skills.
• Possess excellent problem-solving, critical thinking, and analytical skills with an attention to detail.
• Ability to understand and follow written and verbal directions.
• Ability to establish and maintain effective working relationships within a matrix reporting structure.
• Ability to maintain utmost confidentiality and the highest degree of professionalism.
• Possess excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Can work independently and as part of a team.
• Has the desire to learn more about HR and plans to grow career within the field.

EDUCATION, EXPERIENCE, & CREDENTIALS

• High School diploma or equivalent with 2 years' experience in a human resource / personnel administrative assistant role; or
• Bachelor's degree in human resources or a related field (preferred).
• HRIS platform experience (Workday preferred).
• Proficient computer and data management skills in a Windows-based platform with advance Microsoft Office suite experience.

WORK ENVIRONMENT & PHYSICAL DEMANDS

Physical Demands

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Prolonged periods of sitting at a desk and working on a computer, standing, and walking.
• Infrequently lifting to 25 pounds.
• Infrequent overhead lifting of over 10 pounds.
• Bending, climbing, and stooping.
• Keyboarding / typing.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while

performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with

disabilities to perform the essential functions.

• Works in an office environment.
• Potential for extended travel.

Last updated : 2024-11-07