What are the responsibilities and job description for the Proposal and Marketing Analyst position at Montrose Environmental Group, Inc.?

ABOUT YOU

Are you ready to join an inclusive work environment, committed to leading new ideas and pathways, and to delivering value? If the answer is, "Yes!" then we have an exciting career opportunity for you. The Proposal and Marketing Analyst will be responsible for coordinating the development, submission, and review of business development proposals for the company. This role will partner with various internal teams, including sales, operations, marketing, consulting, and legal, to ensure the creation of high-quality, timely, and compliant responses to RFPs, RFQs, and RFIs.

Who are we? We are Montrose, a global environmental services provider offering environmental planning and permitting, measurement and analytical services, and environmental resiliency and sustainability solutions. Our qualified engineers, scientists, technicians, associates, and policy experts are proud of our collective expertise and the collaborative nature of our approach to helping clients. We strive to optimize environmental resiliency in a way that effectively complements our clients' decision-making and operations and efficiently fulfills their project requirements.

We have over 135 offices across the United States, Canada, Europe and Australia and over 3,000 employees - all ready to provide solutions for environmental needs.

WHAT WE CAN OFFER YOU

As a key member of our Montrose team, you can expect :

Mentorship and professional development resources to advance your career
Direct exposure to our industry's leading experts who are solving the world's toughest environmental challenges
An entrepreneurial environment where you can learn, thrive and collaborate with talented colleagues
Opportunities to engage and contribute in our Diversity, Fairness and Inclusion and Women Empowering Leadership employee resource groups
Competitive compensation package : annual salary ranging from $80,000 to $90,000, commensurate with accomplishments, performance, credentials and geography
Competitive medical, dental, and vision insurance coverage
401k with a competitive 4% employer match
Progressive vacation policies, company holidays and paid parental leave benefits to ensure work / life balance
A financial assistance program that supports peers in need, known as the Montrose Foundation
Access to a student loan planning tool to optimize your student loan payoff plans and compare student loan rates with lenders.

In addition to proposal management, this position will also support a variety of marketing initiatives when proposal volume is low, contributing to the overall success of the marketing department.

ACTIVITIES / TASKS / SCOPE

Proposal Management (Primary Focus) :

Coordinate and manage the full proposal life cycle, from the initial receipt of proposal requests through to the final submission and delivery.

Lead go / no-go meetings, kick-off meetings, and other meetings as required.

Lead generation and company branding.

Collaborate with cross-functional teams (sales, operations, consulting, marketing, service, legal, etc.) to develop and package comprehensive, compliant, and compelling responses to business opportunities.

Analyze costs, risks, and benefits associated with proposed contracts, and prepare proposals as needed.

Ensure proposals meet both client requirements and internal standards, including compliance with submission guidelines and internal quality controls.

Create well-designed graphics, write / edit, proofread, format, maintain version control, and ensure compliance to both submittal guidelines and internal organizational and brand standards.

Manage version control and deadlines for all proposals, ensuring timely submission and communication of key milestones to relevant stakeholders.

Maintain repositories and databases of project experience and approved content for proposals, making updates as necessary.

Communicate with team members to ensure milestones are met, proposals comply with requirements, and critical tasks to win bids are understood and addressed.

Write and maintain professional CVs for all team members, ensuring up-to-date, accurate, and tailored profiles are available for proposals and marketing purposes.

Marketing Support (Secondary Focus) :

Support general marketing initiatives when proposal volume is low, including content development, campaign management, and digital marketing efforts.

Assist in creating marketing collateral such as brochures, presentations, email campaigns, and social media content to promote the organization's services.

Support brand visibility and winning new business.

Participate in organizing and supporting corporate events, trade shows, and webinars.

Monitor and report on the effectiveness of marketing activities, using insights to improve future campaigns.

Assist in updating and maintaining the company website, ensuring the content is relevant and aligns with business goals.

Collaborate on branding and messaging initiatives to ensure consistency across all marketing and proposal materials

EDUCATION, EXPERIENCE, & CREDENTIALS

Bachelor's degree in Marketing, Communications, Business, or a related field.

3-5 years of experience in proposal management, marketing, or a related field, preferably within a consulting, government services, or other service-oriented industry.

Strong project management and organizational skills with the ability to juggle multiple priorities and deadlines.

Excellent writing, editing, and proofreading skills.

Proficiency in Microsoft Office, Adobe Creative Suite (InDesign and Photoshop), and CRM / marketing tools.

Strong interpersonal skills and the ability to work cross-functionally with multiple departments.

Experience leveraging AI tools for proposals preferred.

KNOWLEDGE, SKILLS, & ABILITIES

Excellent written and verbal communication skills, ensuring clear and effective interactions across teams.

Possesses a proactive mindset with a strong sense of initiative, capable of identifying and addressing tasks independently without requiring direct instruction.

A hard worker with an exceptional work ethic, always looking for ways to add value and help the team.

Driven and resourceful, constantly seeking to improve processes, solve problems, and ensure the best outcomes for the firm.

Analytical thinking and strategic planning.

Attention to detail, especially in high-pressure situations with tight deadlines.

Strong ability to manage multiple projects simultaneously, with excellent time management and prioritization skills.

Creative problem-solving skills with the ability to adapt to shifting priorities.

Ability to work both independently and as a key liaison within a collaborative team.

Proficiency in graphic design and layout software (e.g., Adobe Creative Suite) for proposal graphics and marketing materials.

Familiarity with digital marketing tools and platforms, including content management systems (CMS), social media, and email marketing tools.

WORK ENVIRONMENT & PHYSICAL DEMANDS

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sitting, standing, and walking.

Infrequently lifting to 25 pounds.

Infrequent overhead lifting to 10 pounds

Bending, climbing, and stooping.

Long hours involving overtime and weekends (infrequently).

Keyboarding / typing.

Ability to read effectively from a computer screen and / or a paper copy.

Ability to handle a large volume of work and perform multiple tasks in a fast-paced environment.

The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Works in an office environment.

Potential for extended travel.

The above statements are intended to describe the general nature of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required of employees so classified. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact 949-988-3500 or careers@montrose-env.com for assistance.

MAKE THE MOVE TO ACCELERATE YOUR CAREER

We are going to be blunt - the way we work may not suit everyone. We are a fast-paced,

dynamic and high-growth company. You are your own boss, but you will get tons of guidance and plenty of support from talented, super-smart colleagues and its service providers. Therefore, if freedom, autonomy, and head-scratching professional challenges attract you, we could be the perfect match.

Montrose is an Equal Opportunity Employer. Montrose is committed to recruiting and hiring qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status. Montrose is committed to providing access and reasonable accommodation in its employment for individuals with disabilities.

Salary : $80,000 - $90,000

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