What are the responsibilities and job description for the Executive Assistant (Paid OT!) position at Monument Staffing?
The Executive Assistant will provide high-level administrative support to a senior executive within a large global finance firm. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities:
- Manage complex calendars, scheduling meetings, appointments, and travel arrangements across multiple time zones.
- Handle high-volume email correspondence, prioritize urgent matters, and draft responses when needed.
- Prepare and edit reports, presentations, and other business documents.
- Maintain and organize confidential files, records, and documents.
- Serve as the primary point of contact between the executive and internal/external stakeholders.
- Facilitate seamless communication by relaying messages, preparing briefing materials, and summarizing key information.
- Coordinate meetings, conference calls, and offsite events, including agenda preparation and follow-ups.
- Arrange complex domestic and international travel, ensuring seamless itineraries and logistics.
- Process expense reports in compliance with corporate policies.
- Assist with special projects, research, and ad hoc assignments as needed.
- Track key deadlines and follow up on outstanding tasks to ensure timely completion.
Qualifications & Skills:
- Bachelor's degree preferred or equivalent relevant experience.
- 5 years of experience in an executive assistant or administrative support role.
- Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with collaboration tools (e.g., Zoom, Slack, Salesforce).
- Excellent verbal and written communication skills.
- High level of discretion and professionalism when handling sensitive information.
- Ability to manage multiple priorities, anticipate needs, and adapt to changing demands.
- Strong problem-solving skills and attention to detail.
Benefits:
- Bonus and profit sharing plan
- Paid overtime for working any hours over 40 hours a week
- Fully paid benefits
- An expansive team of Executive Assistant's to work alongside
Salary : $85,000 - $110,000
