Executive Assistant

Our client is an international financial firm with a commitment to creating long-term value, they support a range of portfolio companies and philanthropic initiatives globally.

Position Summary:

Our client is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to senior executives. The ideal candidate will have exceptional organizational skills, a strong ability to multitask, and a proven track record of working in fast-paced, high-pressure environments.

Key Responsibilities:

• Coordinate complex and dynamic calendars, including scheduling meetings, conference calls, and travel arrangements, while anticipating scheduling conflicts and prioritizing effectively.
• Arrange domestic and international travel itineraries, including flights, accommodations, ground transportation, and related logistics.
• Act as the primary point of contact for the executive(s), managing correspondence, emails, and phone calls with discretion and professionalism.
• Prepare agendas, compile materials, and ensure the executive is briefed and prepared for meetings. Attend meetings to take notes and track follow-ups as needed.
• Process and reconcile expense reports promptly and accurately in compliance with company policies.
• Assist with special projects, research, and other ad hoc tasks as assigned to support the executive(s) and broader team initiatives.
• Handle sensitive information with the utmost discretion and maintain strict confidentiality at all times.
• Work closely with other administrative professionals within the organization to coordinate efforts, share best practices, and ensure seamless support.

Qualifications and Skills:

• Minimum of 4 years of experience as an Executive Assistant, preferably supporting senior-level executives in a corporate environment.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with other business tools (e.g., Zoom, Teams, or Salesforce).
• Excellent communication skills, both written and verbal.
• Proven ability to manage multiple tasks and deadlines with attention to detail.
• Exceptional organizational skills and the ability to adapt to changing priorities.
• Professional demeanor and ability to interact effectively with internal and external stakeholders.
• Self-starter who thrives in a fast-paced, dynamic environment.
• Bachelor’s degree required.

This client has an excellent benefits package including paid OT, bonus and profit sharing plan.