Finance Operations Manager

POSITION SUMMARY:

We are seeking a highly organized and detail-oriented Finance and Operations Manager to oversee administrative, accounting, and operational functions within a specialized construction organization. This role plays a critical part in ensuring efficient financial management, office administration, and operational support to keep projects running smoothly. The ideal candidate will have strong accounting expertise and be capable of efficiently handling accounts receivable, accounts payable, invoicing, billing and general business operations. This position offers an opportunity to contribute directly to the company's financial stability while working within a collaborative team environment.

KEY RESPONSIBILITIES:

• Oversee daily cash flow management to ensure financial stability and operational efficiency.
• Prepare and maintain accurate financial reports, ensuring compliance with accounting standards and regulatory requirements.
• Oversee accounts receivable (A/R), accounts payable (A/P), invoicing, and billing functions, ensuring accuracy and efficiency.
• Assist with payroll processing to ensure timely and accurate compensation for employees & compliance with labor laws.
• Manage the annual insurance audit, working closely with external auditors and internal stakeholders to provide the necessary documentation.
• Coordinate with project managers and field teams to ensure smooth daily operations.
• Ensure compliance with all necessary permits and licensing requirements, tracking renewal deadlines and submitting required applications.
• Maintain accounting records, reconcile accounts, and support month-end and year-end closing processes.
• Monitor and improve operational workflows for efficiency and cost-effectiveness.
• Support administrative functions related to financial operations, including vendor management and contractual agreements.
• Assist with various HR functions, including employee onboarding, benefits administration and HR record-keeping.

QUALIFICATIONS:

• Bachelor's degree in Accounting, Finance, or a related field.
• CPA or relevant financial certification preferred but not required.
• Minimum of 5 years of experience in accounting or financial management, including invoicing and payroll, preferably in a small business environment.
• Strong understanding of GAAP and accounting principles.
• Proficiency in financial software (QuickBooks) and Microsoft Office Suite.
• Excellent organizational and analytical skills with attention to detail.
• Strong leadership and communication skills.
• Ability to work independently and collaboratively in a small business setting.