Project Administrator II

The Project Administrator II is responsible for supporting the planning, coordination, and execution of projects within an engineering firm. This position works closely with project managers and internal teams to ensure that projects run smoothly, meet deadlines, and stay within budget. The Project Administrator II handles administrative tasks such as managing project documentation, tracking progress, assisting with invoicing and financial reporting, and facilitating communication between clients, vendors, and internal teams.

As a 100% employee-owned company, we all share responsibility for making Moore Engineering a rewarding workplace while providing critical engineering services to communities around the region. At Moore Engineering, we care about each other, our clients, and the communities we serve. It’s this collective passion that drives excellence in everything we do.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Develop and maintain project management resources on SharePoint, including updating the PM manual and forms.
• Provide one-on-one assistance to project managers, extending PM responsibilities as needed.
• Coordinate and organize training sessions for project managers.
• Assist project managers with invoicing, project transfers, write-offs, and project cleanup tasks.
• Serve as the liaison between PMs and accounting for project invoicing and related financial activities.
• Assist with the maintenance of client relationship management (CRM) software.
• Support the setup and ongoing maintenance of project details within accounting software.
• Assist in developing work breakdown structures to create accurate project budgets.
• Assist with the development of client and sub-consultant agreements.
• Support the development of project reports and tracking project performance.
• Perform other duties as assigned to support project and business operations.

QUALIFICATION REQUIREMENTS:

• Associate Degree in Business Administration or related field
• Minimum of three years of experience collaborating with or providing support to project teams (preferably in the A/E/C industry)
• Intermediate or advanced user knowledge of Microsoft Excel
• Intermediate or advanced user knowledge of SharePoint
• Experience with financial/accounting software
• Experience with budget and performance tracking and analysis
• Experience with client relationship software (CRM), preferred
• Strong analytical and problem-solving skills with high attention to detail
• Ability to work efficiently, handling multiple duties simultaneously

The culture at Moore Engineering, Inc. is built on our shared core values – Respect, Integrity, Accountability, Loyalty, and Kindness.

• Respect means that we honor our co-workers, appreciate cultural differences and value all viewpoints brought in good faith.
• Integrity means we remain consistent and honest, and uphold our obligation to the health, safety, and welfare of the people at the center of our work.
• Accountability means we take responsibility for our actions, to commitments we make, and to our role in creating company success.
• Loyalty means we are dependable and faithful. Our relationships are built on earned mutual trust.
• Kindness means we care for each other and strive to enhance the human condition for our co-workers, friends, families, and communities.

These values differentiate how we successfully do what we do. We hire, separate, review, reward, and recognize our teammates based on these characteristics, so it’s important that you share these values to be part of our team.