MARKETING ASSISTANT

Moore & Van Allen PLLC, a dynamic and fast-growing full-service law firm of more than 400 attorneys and professionals, is seeking an entry-level Marketing Assistant to join its Charlotte, NC office. The Marketing Assistant provides essential support to the firm's marketing efforts. This role assists with a variety of tasks including event support, project status tracking, and administrative support. The ideal candidate will be highly organized, detail-oriented, and eager to develop their marketing skills in a professional services environment.

Essential Duties and Responsibilities:

• Maintain a current and updated project tracker including status, deadlines, and communications.
• Assist with meeting preparations including creating and distributing materials.
• Coordinate technology and digital presentation needs for projects and meetings, in conjunction with IT Department.
• Maintain inventory of marketing materials and supplies.
• Assist with maintenance of sponsorship database and details of partnerships including benefits packages, usage, and invoicing/payments.
• Provide support for firm-sponsored and internal events including scheduling and logistics
• Assist with preparing materials such as name tags, signage, presentations, and promotional items.
• Help manage attendee lists, RSVPs, and event communications.
• Assist with on-site event setup, registration, execution, and cleanup as needed.
• Collect attendee feedback and assist in compiling event performance data.
• Support the preparation of post-event reports and recommendations.
• Maintain calendars and timelines to ensure deadlines are met.
• Help track marketing expenses, assist with budget reconciliation, and process invoices.
• Perform data entry and quality control of marketing data as directed.
• Provide general administrative support to the marketing team as needed.
• Works closely with other members of the marketing and business development team
• Other duties as assigned
• Regular in-person attendance is required to perform essential functions of this interactive position.

Qualifications & Experience:

• Bachelor’s degree in Marketing, Communications, Business Administration, or a related field, or equivalent combination of education and experience.
• Must be available to work early mornings, evenings, and weekends as needed to support events or urgent marketing-related matters. Flexibility is required to accommodate time-sensitive needs.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with design tools like Canva or Adobe Creative Suite is a plus.

Physical Requirements:

• The work is primarily sedentary.
• It requires the ability to communicate effectively using speech, vision, and hearing.
• The work requires the use of hands for simple grasping and fine manipulations.
• The work at times requires bending, squatting, and reaching, with the ability to lift, carry, push, or pull light weights.

Interested and qualified applicants should apply via our website at https://www.mvalaw.com/careers-working-at-mva. Equal Employment Opportunity Employer.