Staff Secretary - HS @ MC - Bilingual Preferred (114-25)

Under general direction, to perform a variety of complex and specialized secretarial and clerical work. Duties typically involve the use of a computer terminal with various types of software packages, with responsibility for designated processes and services, in an administrative office, school or extension office. To relieve the department head and his/her supervisory support staff of administrative detail; and to do related work as required. EXAMPLES OF DUTIES - Assists a department head and his/her supervisory support staff by planning, organizing and coordinating the support activities of a District division; serves as secretary to a department head and his/her supervisory staff, relieving them of administrative detail. - Composes correspondence independently or in accordance with general direction, types letters, reports, requisitions, and entries on forms, devising format as appropriate; assists staff in the completion of a variety of forms and documents. - Maintains supervisor’s calendar, makes appointments, and schedules meetings; screens incoming correspondence and calls, routing as appropriate; receives and responds to inquiries from District personnel and the general public. - Maintains a variety of specialized files and records; compiles, tallies, and reviews data for special reports for accuracy; prepares reports independently or from brief verbal instructions or notes using independent judgment in securing and categorizing the data; assists in the budget planning and expenditure control process. - Receives and processes applications for facility use, posts data to the computer, confers with user groups or school site personnel regarding scheduling and any special needs or “set-ups”. - Schedules, maintains and publishes detailed calendar of events related to facility usage; interprets and applies specific policies, rules and fee structure related to facility scheduling; - Maintains a variety of data bases related to Civic Center - High School Diploma or GED - Bilingual Preferred LICENSES AND OTHER REQUIREMENTS - Valid California Driver’s License - Energy Management Systems training

Salary : $20 - $26