Clinical Education Specialist

Open Date

1 / 17 / 2025

Classification

Support Staff

Department

Helen S. Breidegam School of Nursing and Public Health

Exempt / Non-Exempt

Non-Exempt

System Job Title

Specialist

Description

SUPERVISION RECEIVED : Works under the supervision of the Associate Dean of the School of Nursing and Public Health.

SUPERVISION EXERCISED : Assists in the supervision of student workers.

POSITION SUMMARY : This position provides comprehensive 12-month administrative and clinical support for two year-round adult programs, six graduate programs, and one doctoral program within the School of Nursing and Public Health. The role supports a diverse team of 22 full-time faculty members.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES :

• Provides primary support in correspondence and communication, school meetings and activities, and operations management, which are facilitated by or the responsibility of the Directors of the Accelerated Post-Baccalaureate (PB), RN to BSN, MSN, MSN / NP, and DNP programs. In addition, works with the clinical education coordinator for the School of Nursing and Public Health.
• Works with other nursing and public health administrative support staff to ensure smooth operations of all nursing and public health programs.
• Answers telephone in a customer-friendly manner, routes messages to appropriate offices / departments, and provides accurate information to prospective / enrolled students, university personnel, and the community.
• Prepares sensitive correspondence of a legal or confidential nature.
• Adheres to institutional policies and procedures for employee and environmental safety, ensuring compliance with all applicable regulations and promptly addressing and reporting safety concerns following established protocols.
• Ensures accuracy and compliance by verifying and monitoring student credentials.
• Accurately prepares, organizes, and maintains confidential records for prospective and current PB, RN-BSN, MSN, MSN-NP, and DNP students and faculty and staff personnel files.
• Provides a preliminary transcript review of incoming graduate students.
• Maintains comprehensive student databases for PB, RN-BSN, MSN, MSN NP, and DNP programs, tracking contact information, course enrollment, attrition and completion rates, and licensure and certification pass rates.
• Maintains electronic folders for students' study plans as needed for all graduate and doctoral programs.
• Administers evaluation surveys through Qualtrics and compiles results for PB, RN-to-BSN, MSN, MSN-NP, and DNP programs.
• Manages databases to track and analyze faculty performance and workload for statistical purposes.
• Works with the associate dean, program directors, and the clinical education coordinator to prepare and manage communications with adjunct faculty, clinical preceptors, and students, including serving as administrator for the Typhon web-based program.
• Updates the clinical management system's program, clinical site, student, and clinical instructor data.
• Collaborates with the nursing Student Experience Mentor for the graduate and adult nursing programs.
• Participates with healthcare networks to support and enhance recruitment initiatives.
• Develops and manages shared Google spreadsheets to track and organize clinical placement assignments for all NP students across programs.
• Manages NP clinical education sites, onboarding, reviewing, and approving all compliance documents for students enrolled in the NP program.
• Coordinates and schedules both formal and informal meetings for faculty, as well as prospective and current students.
• Works closely with faculty to plan and coordinate special events for the School of Nursing and Public Health, including student and faculty events, PB / MSN / MSN NP / DNP student orientations, nursing celebrations, and other activities supporting the associate dean, program directors, clinical education coordinator, and faculty initiatives.
• Provides administrative support and partners with faculty to organize and coordinate Sigma events.
• Works with associate dean, program directors, and clinical coordinator to prepare and manage communications with adjunct faculty, clinical preceptors, and students.
• Performs other job-related duties as may be assigned by the associate dean or requested by different schools of nursing and public health faculty.
• Oversees the distribution of marketing and promotional materials to support the adult programs within the school, ensuring alignment with branding and strategic objectives.

QUALIFICATIONS :

TO APPLY : Qualified candidates should attach their cover letter and resume to their online application by clicking 'Apply Now.' Please attach documents as a PDF file.

At Moravian University, we are committed to our mission to prepare individuals for reflective lives and leadership in a world of change. To achieve these ideals, we are dedicated to fostering an educational and professional environment that is enriched by individuals of different backgrounds, experiences, and perspectives.

Job candidates and prospective members of our community are expected to engage, communicate, and collaborate across diverse cultural, social, and academic backgrounds. Additionally, faculty and staff should demonstrate the ability to adapt andragogical or professional methods to the lived experiences and cultural backgrounds of students and colleagues.

Learn more about the Office for Diversity, Equity, and Inclusion, and the Moravian University Together Toward Equity strategic initiatives here : https : / / www.moravian.edu / about / strategic-plan.

Moravian University is committed to providing a workplace and educational environment free from discrimination, harassment, and retaliation. The University does not discriminate against any applicant for employment or applicant for admission on the basis of actual or perceived race, ethnicity, color, sex, religion, age, ancestry, national origin, caste, sexual orientation, gender identity or expression, genetic information, pregnancy, familial status, marital status, citizenship status, veteran / military status, disability status, or any other protected category under applicable local, state, or federal laws.

In compliance with the requirements of Title IX, Moravian University does not discriminate on the basis of sex in its educational program and activity, including admission / employment, and does not tolerate such harassment or discrimination by or against any member of our campus community.

Employment inquiries should be directed to Human Resources at hr@moravian.edu and admission inquiries to Admissions at admission@moravian.edu .

Concerns regarding all forms of discrimination, including sexual harassment and / or sex discrimination in admission / employment :

Becki Achey

Equal Opportunity and Title IX Coordinator

1309 Main St. (Room 204)

610) 625-7023

equalopportunity@moravian.edu

Mailing address : Moravian University

1200 Main St.

Bethlehem, Pennsylvania 18018

Concerns regarding gender and equity in athletics :

Rebecca May

Associate Athletic Director (Deputy Title IX Coordinator)

109 Johnston Hall

Moravian University

1200 Main St.

Bethlehem, Pennsylvania 18018

610) 625-7791

mayr@moravian.edu

Concerns regarding the application of Title IX :

U.S. Department of Education

Office of Civil Rights

100 Penn Square East, Suite 515

Philadelphia, PA 19107-3323

215) 656-8541

ocr.philadelphia@ed.gov

Sex-based harassment and / or sex discrimination can be reported online anytime (can be anonymous) at www.moravian.edu / titleix. Grievance procedures can be found in the institutional Equal Opportunity, Harassment, and Non-Discrimination Policy at www.moravian.edu / policy.

Please visit moravian.edu / benefits to review benefits offered at Moravian University.

WORK ENVIRONMENT : The work environment characteristics described here are representative of those encountered while performing the essential functions of this job.

The individual is routinely exposed to indoor conditions and outdoor weather and temperature extremes, and moderate noise level.

Pursuant to the ADA, Moravian University will provide reasonable accommodation(s) to employees with qualified disabilities in order to perform the essential functions of their position, except when doing so would cause an undue hardship for the University. Accommodations are determined on a case-by-case basis through documentation review and an interactive process that includes the employee's supervisor. Requests for accommodation or questions about this process should be directed to Human Resources at hr@moravian.edu or 610.861.1527. View the standard physical demands for positions at Moravian University. If this position requires additional or different demands, a Human Resources team member will notify you.

The specific statements shown in each section of this description are not intended to be all-inclusive. They represent typical elements and criteria necessary to successfully perform the job.

About the Organization

Moravian University offers students a private education they will not find anywhere else : personal attention and preparation for life with a record of success longer than our nation's history. Located in Bethlehem, Pennsylvania and offering undergraduate and graduate degrees that blend liberal arts with professional programs, Moravian University has been preparing students for reflective lives, fulfilling careers, and transformative leadership in a world of change since 1742. Moravian University is a member of The New American Colleges and Universities (NAC&U), a national consortium of selective, small to mid-size independent colleges and universities dedicated to the purposeful integration of liberal education, professional studies, and civic engagement. Visit moravian.edu to learn more about how the Moravian University focus on education for all prepares its students for life-long success.

EOE Statement

Moravian University is an equal opportunity employer valuing diversity and encouraging individuals from under-represented populations to apply. EOE

This position is currently accepting applications.