Project Coordinator Strategic Initiatives (Entry Level)

TITLE: Project Coordinator

CLASSIFICATION: Administrative

DEPARTMENT: University Projects and Change Management

FLSA STATUS: Exempt

SYSTEM JOB TITLE: Coordinator

SUPERVISION RECEIVED: Reports to the Director of University Projects & Change Management

SUPERVISION EXERCISED: Student workers as appropriate

POSITION SUMMARY: The Project Coordinator plays a critical role in supporting project execution by coordinating activities, managing documentation, and ensuring smooth communication among stakeholders. This position is responsible for tracking project progress, assisting with scheduling, and ensuring that key project deliverables are met on time and within scope. Hybrid work options available.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

• Assist in planning, organizing, and managing project activities under the direction of the Director of University Projects & Change Management.
• Develop and maintain project documentation, including meeting minutes, action items, risk logs, progress reports, and project website.
• Assist in tracking project milestones, deliverables, and timelines to ensure alignment with project goals.
• Coordinate meetings, prepare agendas, and distribute relevant materials to team members.
• Communicate effectively with stakeholders, team members, and vendors to ensure alignment on project objectives.
• Manage and update project schedules and deadlines using project management tools.
• Support the preparation of presentations, reports, and dashboards for executive review.
• Ensure compliance with Moravian University policies and project management best practice.

REQUIRED QUALIFICATIONS:  

• Bachelor’s degree in business administration, Project Management, or a related field, or equivalent experience.
• 2 years of experience in project coordination, administration, or related roles.
• Strong organizational skills and high attention to detail (critical requirement).
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint), Google Suite
• Ability to manage multiple priorities and meet deadlines.
• Strong problem-solving skills, fast learner and a proactive approach to challenges.

PREFERRED QUALIFICATIONS:

• Project Management Professional (PMP) certification or CAPM certification is a plus.
• Experience working in Agile or Waterfall project environments.
• Familiarity with budgeting and financial tracking for projects.
• Project management software (e.g., Asana, Monday.com, MS Project, or Jira).

TO APPLY: Qualified candidates should attach their cover letter and resume to their online application by clicking “Apply Now.” Please attach documents as a PDF file. https://www.appone.com/MainInfoReq.asp?R_ID=6688741&B_ID=83&fid=1&Adid=0&ssbgcolor=273A5B&SearchScreenID=8150&CountryID=3&LanguageID=2','','')

At Moravian University, we are committed to our mission to prepare individuals for reflective lives and leadership in a world of change. To achieve these ideals, we are dedicated to fostering an educational and professional environment that is enriched by individuals of different backgrounds, experiences, and perspectives.

Job candidates and prospective members of our community are expected to engage, communicate, and collaborate across diverse cultural, social, and academic backgrounds. Additionally, faculty and staff should demonstrate the ability to adapt andragogical or professional methods to the lived experiences and cultural backgrounds of students and colleagues.

Moravian University aspires to be a welcoming community that embraces and values the diversity of all members of the campus community. Learn more about the Center for Inclusive Excellence, and the Moravian University Together Toward Equity strategic initiatives here: https://www.moravian.edu/about/strategic-plan.

Moravian University is committed to providing a workplace and educational environment free from discrimination, harassment, and retaliation. The University does not discriminate against any applicant for employment or applicant for admission on the basis of actual or perceived race, ethnicity, color, sex, religion, age, ancestry, national origin, caste, sexual orientation, gender identity or expression, genetic information, pregnancy, familial status, marital status, citizenship status, veteran/military status, disability status, or any other protected category under applicable local, state, or federal laws. 

In compliance with the requirements of Title IX, Moravian University does not discriminate on the basis of sex in its educational program and activity, including admission/employment, and does not tolerate such harassment or discrimination by or against any member of our campus community.

Employment inquiries should be directed to Human Resources at hr@moravian.edu and admission inquiries to Admissions at admission@moravian.edu.

Concerns regarding all forms of discrimination, including sexual harassment and/or sex discrimination in admission/employment:

Becki Achey

Equal Opportunity and Title IX Coordinator

1309 Main St. (Room 204)

(610) 625-7023

equalopportunity@moravian.edu

Mailing address: 

Moravian University

1200 Main St.

Bethlehem, Pennsylvania 18018 

Concerns regarding gender and equity in athletics: 

Rebecca May

Associate Athletic Director (Deputy Title IX Coordinator)

109 Johnston Hall 

Moravian University

1200 Main St.

Bethlehem, Pennsylvania 18018 

(610) 625-7791

mayr@moravian.edu 

Concerns regarding the application of Title IX: 

U.S. Department of Education

Office of Civil Rights

100 Penn Square East, Suite 515

Philadelphia, PA 19107-3323

(215) 656-8541

ocr.philadelphia@ed.gov

Sex-based harassment and/or sex discrimination can be reported online anytime (can be anonymous) at www.moravian.edu/titleix. Grievance procedures can be found in the institutional Equal Opportunity, Harassment, and Non-Discrimination Policy at www.moravian.edu/policy.

Please visit moravian.edu/benefits to review benefits offered at Moravian University.*

WORK ENVIRONMENT: The work environment characteristics described here are representative of those encountered while performing the essential functions of this job. The individual is routinely exposed to indoor conditions and outdoor weather and temperature extremes, and moderate noise level.

Pursuant to the ADA, Moravian University will provide reasonable accommodation(s) to employees with qualified disabilities in order to perform the essential functions of their position, except when doing so would cause an undue hardship for the University. Accommodations are determined on a case-by-case basis through documentation review and an interactive process that includes the employee's supervisor.  Requests for accommodation or questions about this process should be directed to Human Resources at hr@moravian.edu or 610.861.1527. View the standard physical demands for positions at Moravian University. If this position requires additional or different demands, a Human Resources team member will notify you. 

The specific statements shown in each section of this description are not intended to be all-inclusive.  They represent typical elements and criteria necessary to successfully perform the job. *Please visit this link to review the benefit eligibility status associated with this position.