Contract Lifecycle Management System Administrator

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Posting Details

Position Information

About MSM

Morehouse School of Medicine ( MSM ) is a place of distinction, serving as the nation’s leading academic medical center for vulnerable populations. It’s also a place for passionate individuals looking to join a dedicated community working today to help prepare tomorrow’s leaders.

We exist to :

• Improve the health and well-being of individuals and communities;
• Increase the diversity of the health professional and scientific workforce;
• Address primary health care through programs in education, research and service;

With emphasis on people of color and the under-served urban and rural populations in Georgia, the nation and the world.

At Morehouse School of Medicine, we’re leading the creation and advancement of health equity. You will find a fulfilling career at MSM !

Posting Number NONAC3498

Job Title Contract Lifecycle Management System Administrator

Position Title Contract Lifecycle Management System Administrator

Position Type Non-Faculty

Number of vacancies 1

Salary

Department Office of General Counsel

Position Summary

The Contract Lifecycle Management System Administrator ( CLMSA ) manages and oversees an organization-wide Contract Lifecycle Management System ( CLMS ). The CLMSA provides technical assistance and support for corporate contract management software and integrated systems components. This role requires deep system expertise to implement changes, provide comprehensive training, and develop creative solutions for complex challenges. The CLMSA will assist the Office of General Counsel in managing this organization-wide CLMS , including capacity planning, configuration, database design, installation, migration, and performance monitoring.

The CLMSA must have proven CLMS administration and project management / legal operations experience. The role requires a commitment to continuous learning and system mastery to effectively support and enhance the CLMS platform. The CLMSA works closely with cross-departmental stakeholders, supporting the implementation, maintenance, population, and enhancements of the organization’s CLMS . In addition to partnering with MSM IT in maintaining the CLMS , the role performs various related legal operations functions within the organization. This CLMSA must be collaborative, extremely organized / methodical, results-driven, and have exceptional communication skills and robust time management skills.

Responsibilities :

Develop comprehensive system expertise through continuous learning and hands-on experience to effectively implement system changes, troubleshoot issues, and optimize CLMS performance.

Lead the development and execution of a robust CLMS technical training program, including creating detailed training materials, conducting hands-on sessions, and developing user guides that accommodate various learning styles and skill levels.

Implement and manage system modifications to ensure the CLMS continues to meet evolving business needs, requiring deep understanding of system architecture and capabilities.

Provide advanced troubleshooting and creative problem-solving for complex system issues, working closely with stakeholders to develop and implement effective solutions.

Manage all aspects of CLMS system administration as its super user (e.g., CLMS vendor relationships, user credentials / profiles, batching, security, updates, and audits).

Design and implement workflows for various departments based on specific needs and system parameters, while driving related change management efforts.

Manage the CLMS repository functionalities and oversee departments in strategic waves of data migration, including importing legacy contracts, maintaining quality control of metadata, and linking associated documents.

Create and maintain contract templates, forms, and email templates using CLMS -specific field variables to enable the generation of contract documents based on CLMS metadata.

Work with stakeholders to design, generate, and customize CLMS reports, tickler / reminders, and dashboards to meet business needs and drive internal KPIs.

Sends monthly contract reports and lead quarterly contracts audit to track contract statuses and key metrics.

Minimum Qualifications

BS / BA degree in related discipline (e.g., Legal, business, project management), paralegal degree preferred

At least 3-5 years of relevant experience as a CLMS systems administrator or manager, preferably in a corporate in-house legal department

Demonstrated ability to quickly learn and master new systems, with a proven track record of implementing system improvements and solving complex technical challenges

Strong technical aptitude with experience in developing and delivering effective training programs and materials

Experience with building e-signature workflows using AdobeSign, DocuSign, or similar applications

Demonstrated experience troubleshooting problems with comprehensive knowledge of system architecture and information flow

Advanced analytical and problem-solving skills, with proven ability to develop innovative solutions for complex technical and operational challenges

Proven ability to manage multiple projects to conclusion, on time / budget, and without compromise to quality of work output, as well as competing priorities in a dynamic, fast-paced environment

Excellent organizational, interpersonal, and collaborative skills to work effectively with teams throughout the organization and with external business partners

Proficient with developing presentations, training guidelines, and contract reports using Microsoft Office (Word, Excel, and PowerPoint)

Preferred Qualifications

Closing Date

Open Until Filled Yes

Special Instructions to Applicants

Quick Link

EEO Statement Summary

Morehouse School of Medicine is an equal opportunity / equal access / affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Georgia State laws, regulations, and executive orders regarding non-discrimination and affirmative action. Morehouse School of Medicine does not discriminate on the basis of race, age, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, or gender identity or expression.

Job Duties

Pre-Employment / Employment Requirements

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization

Immunization Requirements

It is MSM’s Immunization policy that all Prospective Employees are required to provide proof that they are vaccinated against COVID -19 prior to commencement of employment. If employment will commence during Flu Season, MSM requires all individuals to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless granted an exemption. Failure to provide proof of vaccination for any required vaccines or obtain an exemption from MSM will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Posting Specific Questions

Required fields are indicated with an asterisk (

What is your highest level of completed education?

High School / GED

Associate's Degree

Bachelor's Degree

Master's Degree

EdD, MD, PhD, DrPH, JD

What is your date of availability?

Open Ended Question)

Please provide your salary requirement. Do Not Enter Negotiable, a specified salary range is required. Not providing a salary requirement will result in your application being incomplete and will not be considered.

Open Ended Question)

Applicant Documents

Required Documents

Optional Documents