Legal Administrator

Position Purpose: To provide executive administrative oversight and manage the daily operations of the office of the SVP General Counsel and Corporate Secretary (“SVP”), serving as the liaison for all legal matters, internal and external to the Office, which include, but not limited to, outside counsel (attorneys), litigation triaging (assignment), risk management concerns, contract matters and other paralegals. This decision-making role will conduct research, perform actuarial functions, create legal documents and coordinate budgetary affairs and office staff linked to the shared services administrative function.

Job Requirements/Skills:

Ability to work in a highly confidential, fast-paced setting and uphold a strict level of confidentiality

Excellent writing and proofreading skills, with strong attention to detail

Solid organizational and multi-tasking skills

Make informed decisions about coverage by performing actuarial and analytical functions and present to SVP and attorneys

The ability to work efficiently and meet tight deadlines, inclusive of the ability to prioritize multiple projects and time management skills

Willingness and ability to work independently, take initiative, with minimal supervision

Proficient with MS Office Suite and matter/contract management software skills

Essential Duties:

Provide administrative support to the SVP General Counsel and Corporate Secretary, including scheduling meetings and appointments initially.

Prepare legal documents and correspondence, including corporate governance documents and train administrative team members to serve as backup.

Conduct preliminary review of contract language and note inconsistencies with Morehouse School of Medicine standard contract terms.

Serve as the key administrative principal for the Board of Trustees

Manage all Board of Trustee meeting logistics and for special events
Draft Board resolutions and meeting minutes

Direct other administrative assistants to ensure all board meeting materials are uploaded in BoardMax

Retain copies of bylaws and the Board’s policy statements

Organize communications between offices of the president and dean, institutional advancement, marketing and communications regarding capital campaign discussions with trustees (fiduciaries)

Intake, organize, review and track legal-related documentation, by using technology that allows for an efficient and effective means to access and report sensitive data.

Administer projects on behalf of the SVP and other attorneys, such as university accreditation and reviewing enterprise risk management demands.

Monitor department project deadlines to ensure projects are on target.

Maintain the Office’s legal matter/contract management system. Intake, log and organize contracts for attorney review. Keep track of contracts from the beginning to the end of the contract review process.

Maintain an organized filing system of paper and electronic documents. Ensure that all contracts are properly organized in the contract management database.

Research relevant laws and regulations as case management load dictates

Assists with regulatory licensing and compliance matters, including assembling necessary applications for various entities and filing annual reports.

Monitors insurance programs

Updates and certify that policies are current and notifies SVP and senior attorney regarding upcoming renewals and industry changes in coverage.

Collaborates with finance pod in shared services for the Office fiscal affairs and safeguards resources using integrity and fiscal acumen

Research and provide insurance certificates

Bachelor’s Degree from a regionally accredited college or university with 7-10 years of experience in a legal office (Law Firm) setting

Paralegal Certificate is strongly desired
Prior experience working with Boards is strongly preferred

Yes

Please ensure that you complete the application in its entirety. All questions must be fully addressed.

https://careers.msm.edu/postings/21964

Morehouse School of Medicine is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Georgia State laws, regulations, and executive orders regarding non-discrimination and affirmative action. Morehouse School of Medicine does not discriminate on the basis of race, age, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, or gender identity or expression.

It is MSM’s Immunization policy that all Prospective Employees are required to provide proof that they are vaccinated against COVID-19 prior to commencement of employment. If employment will commence during Flu Season, MSM requires all individuals to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless granted an exemption. Failure to provide proof of vaccination for any required vaccines or obtain an exemption from MSM will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.