Office Assistant III

Moreland School District is looking to hire an exceptional Office Assistant to help with the organization and daily operations.

The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure in a school district

Examples of Essential Duties: The primary responsibilities include, but are not limited to,

the following:

• Ensures compliance with federal and state law;

• Monitor and communicate monthly timelines to ensure deadlines are met;

• Sends required parent notification letters;

• Coordinates required state data submissions and other compliance reviews;

• Ensures the submission of accurate reports at the district, state, and federal levels;

• Sends timely communication to staff regarding compliance-related issues;

• Develops a working knowledge of all local, state, and federal databases to ensure accuracy

of student records;

• Run reports and share data with teachers and administrators;

• Monitors program numbers, teacher caseloads and class sizes, in alignment with the

teacher collective bargaining agreement and state and federal requirements;

• Ensure accuracy of student home language in local and state databases;

• Provides direct support to school site staff;

• Assist in establishment of and coordination of statewide testing using TOMS data system.

• Review and verify accuracy and completeness of various documents and database records;

investigate and correct database errors on student records;

• Establish and maintain filing systems; process and evaluate various forms and

applications as needed.

Approved: January 2016

• Attend and facilitate meetings on state-wide testing and CALPADS requirements;

• Maintains files and understanding of all CDE testing, standards, assessment and

accountability memos and directives.

• Maintains, processes, and files documents, and reports.

• Communicate with personnel and outside vendors to exchange information and resolve

issues or concerns.

• Office Responsibilities:

o Creates and/or maintains physical and electronic student files

o Responds to office/department inquiries by phone, email and walk in

o Assists with scheduling and general clerical support of the special education

department

Other Duties:

• Perform related duties as assigned.

Employment Standards:

To perform this job successfully, an individual must be able to perform each essential duty

satisfactorily. The knowledge and skill requirements are representative of essential duties.

Reasonable accommodation may be made to enable individuals with disabilities to perform the

essential functions of the position. All individuals must pass a pre-employment physical

examination and pass fingerprint screening.

Education and Experience:

Any combination of experience and training that would likely provide the required knowledge

and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education: Equivalent to high school graduation.

Experience: Three years of increasingly responsible experience in office and or/secretarial

experience; experience in a school district is desirable.

Knowledge of:

Modern office practices, procedures and equipment.

Policies and objectives of assigned programs and activities.

District organization, operations, regulations, policies and objectives related to position.

Applicable sections of State Education code and other applicable laws.

Operation of a computer and assigned software.

Database, spreadsheets and word processing software programs.

Record-keeping and report preparation techniques.

Telephone techniques and etiquette.

Correct English usage, grammar, spelling, punctuation and vocabulary.

Business letter and report writing, editing and proofreading.

Methods of collecting and organizing data and information.

Oral and written communication skills.

Interpersonal skills using tact, patience and courtesy.

Basic mathematical calculations.

Approved: January 2016

Mandated reporting requirements.

Ability to:

Perform specialized and complex clerical support duties involving independent judgment and

action within an assigned office.

Answer telephones and greet the public courteously.

Assist in assuring smooth and efficient office operations.

Interpret, apply and explain applicable laws, codes, rules and regulations.

Maintain records and prepare reports.

Type or input data at an acceptable rate of speed.

Work in different database sources and with multiple vendors.

Operate a variety of office equipment including a computer and assigned software.

Understand and follow oral and written directions.

Establish and maintain cooperative and effective working relationships with others.

Communicate effectively both orally and in writing.

Compose correspondence and written materials independently or from oral instructions.

Complete work with many interruptions.

Meet schedules and timelines.

Add, subtract, multiply and divide quickly and accurately.

Working Conditions:

Environment:

Office environment.

Constant interruptions.

Physical Demands:

Dexterity of hands and fingers to operate a computer keyboard and related office equipment.

Hearing and speaking to exchange information in person and on the telephone.

Sitting or standing for extended periods of time.

Seeing to read a variety of materials.

Bending at the waist, kneeling or crouching to file materials.

Job Type: Full-time

Pay: $26.52 - $33.84 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• Day shift

Work Location: In person

Salary : $27 - $34