What are the responsibilities and job description for the Traffic Project Coordinator position at Moroch?
Job Summary
The Traffic Project Coordinator is responsible for the coordination and execution of designated business responsibilities for assigned branded account(s). This role will manage and execute specific client-related tasks and will interact directly with Account Management, Creative teams, including Production, Ad Ops, Accounting, and in some instances the clients. They will act as a liaison between internal Moroch departments and the Account Management market lead.
Responsibilities
Process Development & Maintenance
Collaborate with Client Operations Team to streamline processes based on client's scope of work
Participate in discovery/review sessions with each internal department to identify opportunities for improving current processes.
Provide consistent feedback on new and existing processes and procedures.
Adopt a proactive approach.
Traffic
Work with Account Management lead to obtain direction for creative fulfillment and trafficking from market to market on both local and DMA wide plans
Review and input traffic assets by media type into the master Smartsheet documents
Coordinate final traffic approval with the appropriate reviewers prior to release of traffic instructions to external vendors
Manage all Existing Estimate requests for broadcast (if applicable)
Work with Business Affairs to ensure T&R (shells, fills, and finished spots) are within cycle
Creative Development & Versioning
Support coordination of the design and development of local creative assets between Account Management team and internal/external vendors
Support coordination of versioning of creative assets after receiving client direction for creative execution
Creative assets include, but are not limited to, TV, radio, display, social, OOH, digital video, connected TV, streaming audio, Snapchat, SEM, Direct Mail
Assist with opening and managing internal production jobs through ADV and through Basecamp
Manage milestones for every internal creative project
Manage all client creative revisions on internal projects through Basecamp
Ensure all production jobs are on time and within budget
Adhere to all timelines for all production jobs and adjust timing as needed
Ensure legal approval is received on all production elements, as required by the client
Solicit final approval of all creative elements by Account Management Lead
Manage and maintain the Smartsheet(s) as developed for each client
Distribute the appropriate Smartsheet information to the traffic, broadcast, digital, SEM, and OOH disciplines
Communication
Maintain open line of communication with the Account Management team on client expectations
Participate in Account Management status meetings and client status/communication as requested
Maintain open line of communication with internal disciplines to ensure timely and accurate fulfillment of projects
Respond to, or acknowledge receipt, requests and emails within the same business day or within one business day
Generate new ideas and provide recommendations on improvement of current Moroch/client processes
Financial Management
Process Purchase Orders as needed
Ensure creative and versioning projects are completed within the approved client budget
Individually assign each production invoice to its proper DMA/client
Generate all estimates and pre-bills associated with internal production jobs
Submit expense reports timely and follow the Moroch travel policies for reimbursement
Qualifications
Uphold our agency values: Humanity. Diversity. Integrity. Tenacity. Curiosity.
Microsoft Office including Word, Excel, PowerPoint, Outlook,
Prior experience as an Account Coordinator or within Account Management or Media Planning is preferred.
Ability to be trained in the Moroch systems and processes. Including SharePoint, Webvantage, Basecamp, Media Tools, Smartsheets, METS, and Moroch equipment.
Ability to define marketing needs, develop ideas, collect data, establish facts, plan meetings & meet deadlines.
This job description reflects the general details considered necessary to describe the principal functions of the job. It shall not be construed as a detailed description of all work requirements, nor is it intended to be an exhaustive list of responsibilities and duties necessary to perform the job. Moroch is an Equal Opportunity Employer.
The Traffic Project Coordinator is responsible for the coordination and execution of designated business responsibilities for assigned branded account(s). This role will manage and execute specific client-related tasks and will interact directly with Account Management, Creative teams, including Production, Ad Ops, Accounting, and in some instances the clients. They will act as a liaison between internal Moroch departments and the Account Management market lead.
Responsibilities
Process Development & Maintenance
Collaborate with Client Operations Team to streamline processes based on client's scope of work
Participate in discovery/review sessions with each internal department to identify opportunities for improving current processes.
Provide consistent feedback on new and existing processes and procedures.
Adopt a proactive approach.
Traffic
Work with Account Management lead to obtain direction for creative fulfillment and trafficking from market to market on both local and DMA wide plans
Review and input traffic assets by media type into the master Smartsheet documents
Coordinate final traffic approval with the appropriate reviewers prior to release of traffic instructions to external vendors
- Ensure all creative assets are trafficked by the due date as requested by media partners
- Including but not limited to Broadcast / Site Direct / Programmatic / SEM / Social / OOH
Manage all Existing Estimate requests for broadcast (if applicable)
Work with Business Affairs to ensure T&R (shells, fills, and finished spots) are within cycle
Creative Development & Versioning
Support coordination of the design and development of local creative assets between Account Management team and internal/external vendors
Support coordination of versioning of creative assets after receiving client direction for creative execution
Creative assets include, but are not limited to, TV, radio, display, social, OOH, digital video, connected TV, streaming audio, Snapchat, SEM, Direct Mail
Assist with opening and managing internal production jobs through ADV and through Basecamp
Manage milestones for every internal creative project
Manage all client creative revisions on internal projects through Basecamp
Ensure all production jobs are on time and within budget
Adhere to all timelines for all production jobs and adjust timing as needed
Ensure legal approval is received on all production elements, as required by the client
Solicit final approval of all creative elements by Account Management Lead
Manage and maintain the Smartsheet(s) as developed for each client
Distribute the appropriate Smartsheet information to the traffic, broadcast, digital, SEM, and OOH disciplines
Communication
Maintain open line of communication with the Account Management team on client expectations
Participate in Account Management status meetings and client status/communication as requested
Maintain open line of communication with internal disciplines to ensure timely and accurate fulfillment of projects
Respond to, or acknowledge receipt, requests and emails within the same business day or within one business day
Generate new ideas and provide recommendations on improvement of current Moroch/client processes
Financial Management
Process Purchase Orders as needed
Ensure creative and versioning projects are completed within the approved client budget
Individually assign each production invoice to its proper DMA/client
Generate all estimates and pre-bills associated with internal production jobs
Submit expense reports timely and follow the Moroch travel policies for reimbursement
Qualifications
Uphold our agency values: Humanity. Diversity. Integrity. Tenacity. Curiosity.
Microsoft Office including Word, Excel, PowerPoint, Outlook,
Prior experience as an Account Coordinator or within Account Management or Media Planning is preferred.
Ability to be trained in the Moroch systems and processes. Including SharePoint, Webvantage, Basecamp, Media Tools, Smartsheets, METS, and Moroch equipment.
Ability to define marketing needs, develop ideas, collect data, establish facts, plan meetings & meet deadlines.
This job description reflects the general details considered necessary to describe the principal functions of the job. It shall not be construed as a detailed description of all work requirements, nor is it intended to be an exhaustive list of responsibilities and duties necessary to perform the job. Moroch is an Equal Opportunity Employer.
